At a Glance
- Tasks: Be the friendly face of our organisation while managing office operations and supporting various teams.
- Company: Join a respected charity dedicated to making energy safer and more efficient.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth and development.
- Other info: Be part of a passionate team committed to inclusivity and collaboration.
- Why this job: Make a real difference in the energy sector while honing your organisational and communication skills.
- Qualifications: Strong communication skills and a knack for multitasking in a busy office environment.
The predicted salary is between 28800 - 35200 £ per year.
Job
Title: Reception informing energy decision-making through convening expertise and advice; and enabling industry and consumers to make energy lower carbon, safer and more efficient.
At the EI we endeavour to find talent that will live and breathe our values.
Our employees, and our extensive network of volunteers, pursue their work in line with a set of values reflecting the culture of the organisation: we are inclusive by treating each other with care and respect; we build trust through open and professional collaboration; and we are passionate about making a difference.
A registered charity, incorporated by Royal Charter in 2003 but with a heritage dating back more than a century, the EI is licensed to offer professional registration as Chartered Energy Engineer, Chartered Environmentalist and, uniquely, Chartered Energy Manager status.
It is also home to a range of collaborative initiatives, including the G+ Global Offshore Wind Health and Safety Organisation, Safety On and POWERful Women.
We host the annual International Energy Week, International Energy Awards, publish the annual Statistical Review of World Energy, the Energy Barometer, weekly New Energy World Magazine, and provide the Toolbox web app helping the energy workforce learn lessons from incidents and get home safe.
What you’ll do: Reception and Office Coordination Taking and directing calls through our switchboard (8x8) Acting as the first point of contact for visitors, members, contractors and general enquiries.
Maintaining a welcoming, organised office environment.
Managing visitor arrivals, deliveries, post and courier services Coordinating office supplies, catering and other day-to-day office requirements.
Supporting meeting room bookings and room preparation for meetings and events.
Managing shared inboxes, including information and complaints enquiries, ensuring timely responses or allocation.
Maintaining front door security and reporting any suspicious activity to the Facilities Manager Administrative and Finance Support Processing invoices, purchase orders, and related financial documentation in accordance with company procedures.
Providing finance administration support to the Finance team and support wider finance administration requirements.
Provide administration support to Director, managing Calendars and expenses when required Opening, sorting and scanning mail.
Sending mail out on behalf of departments Supporting onboarding administration and other organisational processes where required.
Scheduling courier and travel arrangements Wider Organisational Support Providing flexible administrative support across teams.
Supporting internal meetings, events, and organisational initiatives.
Maintaining confidentiality when handling sensitive business and employee information.
Undertaking other reasonable duties appropriate to the role.
Meeting Room Management Maintaining meeting room booking system Maintain Meeting room standards and presentation of rooms.
Resetting
Reception & Office Coordinator employer: Energy Institute
The EI Benevolent Fund (EIBF) is an exceptional employer for those looking to make a significant impact in the lives of Energy Institute members and their families. With a strong focus on compassion and support, the EIBF fosters a collaborative work culture that values inclusivity and transparency, providing volunteers with the opportunity to lead meaningful initiatives while developing their leadership skills. This role not only offers the chance to contribute to a noble cause but also allows for personal growth within a dedicated team committed to making a difference.
