Executive Assistant in High Wycombe

Executive Assistant to the Business Director

The Executive Assistant to the Business Director plays a pivotal role in Energizer, driving operational excellence and administrative efficiency while serving as a trusted partner and key communication liaison. This role supports the successful execution of the Business Director's strategic priorities, ensuring seamless coordination across functions while maintaining the highest levels of professionalism, discretion, and confidentiality.

Acting as a proactive business partner and gatekeeper, the Executive Assistant optimizes the Business Director's time, manages competing priorities, and facilitates effective cross-functional collaboration across Marketing, Commercial, Finance, and Human Resources. The role also has overall responsibility for the facilities management of the High Wycombe office and building, ensuring a safe, functional, and professional working environment. In addition, the Executive Assistant provides oversight of the Reception Team, ensuring a consistently high standard of customer service and workplace support.

Working hours: This is a part-time position, working 9.00am–3.00pm, Monday to Thursday inclusive (four days per week).

Responsibilities

Universal Accountabilities

• Uphold the highest standards of integrity, professionalism, and ethics in all interactions while maintaining strict confidentiality of sensitive business, personnel, and financial information.
• Demonstrate strong personal accountability by proactively identifying needs, taking ownership of responsibilities, and ensuring commitments and projects are delivered successfully, often within demanding deadlines.
• Foster effective collaboration, communication, and partnership across departments and stakeholder groups.
• Ensure the effective management, maintenance, and continuous improvement of the High Wycombe office and facilities.
• Lead by example in delivering exceptional service and promoting a positive and productive workplace environment.

Specific Accountabilities

• Provide high-level, professional, and confidential administrative support to the Business Director.
• Coordinate and facilitate effective communication across internal functions.
• Prepare and manage confidential correspondence, reports, presentations, and other business documentation.
• Anticipate and manage competing priorities, ensuring initiatives are progressed and completed in a timely and effective manner.
• Coordinate travel arrangements, including itineraries, logistics, meeting materials, and related documentation.
• Coordinate office-based initiatives and colleague engagement activities, including wellness and workplace programs.
• Manage day-to-day administrative services and provide support to colleagues with transport-related claims and related enquiries.
• Oversee the performance and effectiveness of the Reception Team, ensuring exceptional customer service for employees, visitors, and external stakeholders.
• Take full ownership of facilities management activities, including vendor coordination, office maintenance, workplace services, health and safety compliance, and overall building operations.

What we are looking for

• A minimum of 5 years of proven professional experience in general administration and management.
• Availability to work part-time, 9.00am–3.00pm, Monday to Thursday inclusive (four days per week).
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to demonstrate leadership while maintaining credibility, trust and support.
• Good interpersonal skills with professional English proficiency.
• Proficient in MS Office programs.

Skills/Competencies:

Strategic thinking, Change management, Influence, Customer focus, Teamwork, Collaboration.