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- Tasks: Support volunteer recruitment by tracking applications, scheduling interviews, and sending communications.
- Company: Join a small charity dedicated to supporting those with endometriosis on the South Coast.
- Benefits: Gain valuable experience in recruitment and charity administration while working remotely.
- Other info: Be part of a warm, inclusive team and build your CV in a meaningful way.
- Why this job: Make a real difference by shaping the volunteer experience and supporting a vital cause.
- Qualifications: Organised, reliable, with strong attention to detail and confident written communication skills.
The predicted salary is between 20000 - 25000 £ per year.
ESC is a small charity supporting people with endometriosis on the South Coast. We need an organised, reliable volunteer to support our recruitment process — tracking applications, sending communications, and scheduling interviews. A great entry point into charity recruitment.
What difference will you make? Every volunteer who joins ESC starts their journey through the recruitment process. The care, efficiency, and warmth with which that process is managed shapes their first impression of the organisation and sets the tone for their entire volunteer experience. By keeping applications logged accurately, communications sent promptly, and interviews scheduled smoothly, you will make sure that no candidate is left waiting and no opportunity is missed. The volunteers recruited through the process you support will go on to deliver frontline services, manage our communications, run our events, and advocate for people living with endometriosis across the South Coast. That work begins here, with you.
This is also a genuine opportunity to build your own skills and CV in recruitment and charity administration, with the support of an experienced coordinator and a warm, inclusive team behind you.
What are we looking for?
- Someone who is organised, reliable, and has strong attention to detail.
- Keeping an applications tracker accurate, sending communications on time, and managing interview schedules without things slipping through the gaps requires someone who takes pride in getting the admin right.
- Confident written communication is essential. You will be the first point of contact for many of our applicants, and the messages you send on ESC's behalf need to be warm, clear, and professional.
- A calm, courteous approach to dealing with people at all stages of the process matters throughout.
- Comfortable using email, shared documents, and Microsoft Teams, and able to manage your own tasks and deadlines independently without needing close supervision.
- Prior experience in HR, administration, recruitment, or a customer-facing role.
- Familiarity with applicant tracking or volunteer management tools.
- An interest in the charity sector or in endometriosis and women's health is always welcome.
- Someone who shares ESC's values of inclusivity, trust, and community, and who understands that how we treat our applicants reflects who we are as an organisation.
What will you be doing?
As Volunteer Recruitment Assistant, you will work closely alongside our Volunteer Recruitment Coordinator to keep ESC's recruitment activity running smoothly. This is a hands-on role that covers the full recruitment cycle, with clear support and guidance throughout, and is a brilliant opportunity for anyone looking to build experience in recruitment or charity administration.
Day to day, you will log incoming applications into our Volunteer Applications Tracker and keep it accurate throughout the recruitment cycle; send acknowledgement and outcome communications to applicants using ESC templates; arrange interview times with shortlisted candidates and send Microsoft Teams meeting invitations; and maintain a clear schedule of upcoming interviews for the Coordinator. You will also help collect photos and bios from successful volunteers to pass on to our Marketing and Communications team, and provide a brief weekly update to the Coordinator on application numbers and outstanding actions.
Volunteer Recruitment Assistant - Volunteer in Portsmouth employer: Endometriosis South Coast
Contact Detail:
Endometriosis South Coast Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Volunteer Recruitment Assistant - Volunteer in Portsmouth
✨Tip Number 1
Get your networking game on! Reach out to people in the charity sector or those who have experience with volunteer recruitment. A friendly chat can lead to valuable insights and even potential opportunities.
✨Tip Number 2
Practice makes perfect! Before any interviews, do a mock interview with a friend or family member. This will help you get comfortable with common questions and showcase your organisational skills.
✨Tip Number 3
Show your passion for the cause! When you communicate with potential volunteers, let your enthusiasm for ESC's mission shine through. It’ll make your messages warm and inviting, just like we want them to be.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our amazing team at ESC.
We think you need these skills to ace Volunteer Recruitment Assistant - Volunteer in Portsmouth
Some tips for your application 🫡
Be Organised: Make sure your application is neat and tidy. We love a well-structured CV and cover letter that clearly outlines your skills and experiences. It shows us you’re organised and ready to take on the role!
Show Your Passion: Let your enthusiasm for the charity sector shine through! Mention why you’re interested in supporting people with endometriosis and how you align with our values of inclusivity and community.
Communicate Clearly: Since you'll be the first point of contact for applicants, practice your written communication skills. Use warm and professional language in your application to reflect the tone we want to set at ESC.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, and it helps us keep track of all applications smoothly!
How to prepare for a job interview at Endometriosis South Coast
✨Know the Charity Inside Out
Before your interview, take some time to research ESC and its mission. Understand the challenges faced by people with endometriosis and how the charity supports them. This knowledge will not only impress the interviewers but also show your genuine interest in the role and the cause.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, be prepared to discuss specific examples from your past experiences where you successfully managed tasks or projects. Highlight how you kept track of applications or scheduled interviews efficiently, as this will demonstrate your capability to handle the responsibilities of the position.
✨Communicate Warmly and Clearly
As the first point of contact for applicants, your communication style is crucial. Practice conveying warmth and professionalism in your responses. During the interview, focus on how you would craft messages to applicants, ensuring they feel valued and informed throughout the recruitment process.
✨Prepare Questions That Reflect Your Values
Think of thoughtful questions to ask at the end of your interview that reflect your understanding of ESC's values, such as inclusivity and community. This could include inquiries about how the team fosters a supportive environment for volunteers or how they ensure a positive experience for applicants. It shows you're aligned with their mission and eager to contribute.