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- Tasks: Coordinate partner activations at major art fairs and manage production timelines.
- Company: Frieze is a leading platform for modern and contemporary art, part of the Endeavor network.
- Benefits: Gain experience in a dynamic environment with potential travel opportunities and corporate perks.
- Why this job: Join a passionate team that values art and culture while developing your skills in a creative industry.
- Qualifications: Experience in fast-paced environments, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Overseas travel may be necessary; extended hours might be needed during events.
The predicted salary is between 36000 - 60000 £ per year.
Who We Are:
Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors, and art lovers alike. It comprises three magazines – frieze, Frieze Masters Magazine, and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles, and Frieze Seoul. In October 2021, Frieze launched No.9 Cork Street, a permanent space for international galleries in Mayfair, London. Frieze is part of the IMG network.
Endeavor is a global sports and entertainment company, home to storytellers, brands, live events, and experiences. Its network includes talent representation via WME, sports operations through IMG, live event experiences via On Location, marketing through 160over90, and sports data and technology via IMG ARENA and OpenBet. Endeavor owns TKO Group Holdings (NYSE: TKO), including UFC and WWE.
At Frieze, we believe art is vital to communities and cultures, bringing together galleries, artists, institutions, and art lovers worldwide to make art flourish. Frieze is a media and events company with publications, art fairs, talks, summits, and frieze.com, a resource for contemporary art and culture. In 2021, Frieze launched No.9 Cork Street, and in 2023, it acquired EXPO Chicago and The Armory Show. Part of the IMG network, a leader in sports, fashion, events, and media, and a subsidiary of Endeavor.
About the Frieze Production Department:
The team manages physical elements of the fairs, ensuring safety, timeliness, and success. It consists of two sub-teams led by respective Heads: Exhibitor Production and Fair Production. Each fair has a Production Manager responsible for all production elements and coordination with departments. The Exhibitor Production team mainly works on US fairs, handling stand-building and logistics internally. Frieze FRAME is a new department acting as an in-house production agency for sponsor activations, working closely with the production teams.
This role is within the Fair Production team, reporting to the Partnerships Production Manager, and is responsible for coordinating and administering partner activations across all five fairs, supporting the delivery of onsite activations.
Key Responsibilities:
- Coordinate meetings, take minutes, and follow-up actions.
- Manage Partnerships Production timelines.
- Maintain and update the online Sponsor Production Manual.
- Liaise with the Partnerships team for information.
- Support the Partnerships Production Manager with deadlines, submissions, and scheduling.
- Maintain sponsor production files and records.
- Provide administrative support for sponsor production activities.
- Assist in creating and maintaining project tracking practices.
Please Note:
- Overseas travel may be required for up to two weeks to the US or South Korea, depending on show requirements.
- Extended hours may be necessary to meet deadlines and on-site.
Knowledge & Experience:
Mandatory:
- Experience in fast-paced, high-pressure environments, ideally in events or arts.
- Excellent client service and relationship management skills.
- Experience in administrative or coordination roles.
- Experience working with stakeholders.
- Proficiency in Microsoft Office, especially Excel.
Desirable:
- Health & Safety qualifications or experience.
- Experience with art fairs or large-scale public events.
- Health & Safety experience outside the UK.
- Clean Driving License.
- Experience with multiple contractors.
Skills & Abilities:
- Strong communication skills.
- Highly organized and adaptable.
- Self-motivated and responsible.
- Excellent interpersonal and customer service skills.
- Ability to work independently and in teams.
- Attention to detail and logical approach.
- Ability to prioritize and execute tasks calmly under pressure.
- Proven problem-solving skills.
Our Diversity & Inclusion Statement: Frieze and Endeavor are committed to diversity, equity, and inclusion, practicing anti-discrimination and reflecting diverse voices in their organizations and the art and sports industries.
Partnerships Production Coordinator employer: Endeavor
Contact Detail:
Endeavor Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Partnerships Production Coordinator
✨Tip Number 1
Familiarise yourself with the art fair landscape and the specific events that Frieze hosts. Understanding the nuances of each fair will help you speak confidently about how you can contribute to their success during interviews.
✨Tip Number 2
Network with professionals in the events and arts sectors, especially those who have experience with large-scale public events. Attend industry meetups or online webinars to build connections that could provide insights or referrals.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock project timeline for a hypothetical event. This will showcase your ability to manage multiple tasks and deadlines, which is crucial for the Partnerships Production Coordinator role.
✨Tip Number 4
Prepare to discuss your experience in high-pressure environments. Think of specific examples where you successfully managed stress and maintained excellent client service, as these are key attributes for this position.
We think you need these skills to ace Partnerships Production Coordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Partnerships Production Coordinator position. Understand the key responsibilities and required skills, as this will help you tailor your application.
Tailor Your CV: Highlight relevant experience in fast-paced environments, particularly in events or arts. Emphasise your administrative skills and any experience with stakeholder management, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for art and events. Mention specific experiences that demonstrate your organisational skills and ability to work under pressure, aligning them with the responsibilities of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for the Partnerships Production Coordinator position.
How to prepare for a job interview at Endeavor
✨Show Your Passion for Art and Events
Make sure to express your enthusiasm for modern and contemporary art during the interview. Discuss any relevant experiences you have in the arts or events sector, as this role is deeply connected to both.
✨Demonstrate Your Organisational Skills
Since the role requires strong organisational abilities, be prepared to share examples of how you've successfully managed timelines and coordinated projects in high-pressure environments. Highlight your experience with administrative tasks and stakeholder management.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work under pressure. Think of specific situations where you had to adapt quickly or resolve conflicts, especially in event settings.
✨Familiarise Yourself with Frieze and Endeavor
Research Frieze and Endeavor thoroughly before the interview. Understand their mission, recent developments, and the role of the Partnerships Production Coordinator within the broader context of their operations. This will show your genuine interest in the company.
