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For Companies At a Glance
- Tasks: Support the Chief of Staff with strategic scheduling, communications, and project management.
- Company: Join a dynamic team in a large corporate environment focused on engagement.
- Benefits: Competitive salary, professional development, and opportunities for career advancement.
- Why this job: Be a key player in high-level operations and make a real impact.
- Qualifications: 3-5+ years as an EA or PA with strong technical and communication skills.
- Other info: Fast-paced environment where adaptability and organisation are essential.
The predicted salary is between 40000 - 50000 £ per year.
We are looking for an experienced EA to act as a strategic partner, managing complex diaries, high-level communications, and supporting key business projects, often bridging the gap between executives and operations.
Responsibilities
- Strategic Support: Act as a gatekeeper and strategic partner to the Chief Engagement Officer and CoS, handling complex scheduling, prioritisation, inbox management, travel booking and expenses handling.
- Operational Projects: Oversee or assist with business-wide projects, tracking action items, and ensuring deadlines are met across departments.
- Communications & Meetings: Draft correspondence, prepare board-level briefing papers, and attend meetings to take minutes and follow up on actions.
- Relationship Management: Act as a liaison between the CoS, senior stakeholders, and internal teams, maintaining high professionalism.
- Information Management: Handle sensitive, confidential data with absolute discretion and maintain accurate filing systems.
This role requires 3-5+ years of experience, exceptional discretion, and advanced technical proficiency to drive efficiency in fast-paced environments.
Qualifications
- Experience: 3-5+ years in a senior PA, EA, or administrative role supporting C-suite or board-level executives.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel) and project management/collaboration tools (e.g., Slack, Teams, Monday.com).
- Communication: Exceptional written and verbal communication skills.
- Attributes: Proactive, organized, adaptable, and capable of working under pressure.
Contextual Factors
- Sector: Ideally with a background in large corporate environments.
Executive Assistant in City of Westminster employer: Endava
Contact Detail:
Endava Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs, especially in managing complex diaries and high-level communications.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to draft correspondence and prepare briefing papers. Get comfortable articulating your thoughts clearly and concisely, so you can impress during interviews.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Executive Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and high-level communications, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the EA position. Mention specific examples of how you've supported executives in the past and how you can bring that expertise to our team.
Showcase Your Technical Skills: Since this role requires advanced proficiency in tools like Microsoft Office and project management software, make sure to highlight your technical skills. We love seeing candidates who can hit the ground running with the right tools!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Endava
✨Know Your Executive
Before the interview, research the Chief Engagement Officer and the CoS. Understand their priorities, recent projects, and communication style. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and prioritised tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to handle multiple responsibilities efficiently.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've successfully managed confidential data and maintained professionalism, especially in high-pressure situations.
✨Familiarise Yourself with Tools
Brush up on your technical skills, particularly with Microsoft Office Suite and any project management tools mentioned in the job description. Be ready to discuss how you've used these tools to enhance productivity and streamline processes in your past roles.