At a Glance
- Tasks: Manage recruitment processes and support contract administration for a leading consultancy.
- Company: Zenith Energy Limited, a respected engineering consultancy in the oil and gas industry.
- Benefits: Gain valuable experience in recruitment and administration within a dynamic team.
- Other info: Opportunity to learn and grow in a fast-paced, supportive workplace.
- Why this job: Join a collaborative environment and make an impact in the energy sector.
- Qualifications: Strong organisational skills and a keen interest in recruitment operations.
The predicted salary is between 30000 - 40000 £ per year.
Zenith Energy Limited is a well engineering consultancy and project management company providing a range of specialist services to the oil and gas industry.
An independent company, owned and managed by engineers, respected across the industry, our footprint includes offices in Aberdeen, Perth Australia, Dakar Senegal, and Abu Dhabi.
Role Responsibilities
- Oversee the contract administration for all Zenith contingent personnel, raising contractual paperwork and issuing out internally and externally for execution.
- Onboard all contingent personnel, obtaining documents, reference checking in accordance with contractual compliance.
- Oversee the maintenance of all certifications related to working consultants held is current. Chasing individuals in advance for expiring certifications and documentation.
- Ensure that all contingent worker assignments, amendments and variation orders are raised in a timely fashion.
- Maintenance of all contractor files and Client Contract files; Registration, filing and archiving of all departmental documents and updating of database.
- Become an advanced user of the company’s recruitment database to drive efficiencies and reduction in manual processes.
Become fully conversant on short cuts, templates and searches to help improve the use and effectiveness of the system, sharing knowledge with the recruitment team.
- When required provide logistic support for offshore mobilisations and booking travel / accommodation / visas.
- Recruitment
- Supporting the sourcing and screening of candidates.
- Maintaining and updating internal systems and databases.
- Create job postings across recruitment database, company website, job boards and social media platforms.
- Create and implement database improvements such as automation of workflows to improve administration.
- Upload and reformat candidate’s CVs onto database, ensuring CVs are presented in a clear and standard format.
- Acting as a focal point for office calls screening candidates to qualify individuals for positions, dealing with queries from current workers.
- Other Administration
- Provide logistic support to consultants/clients booking travel/accommodation/visas when required.
- Provide administration support to other departments when required.
Experience & Qualifications
- The successful applicant will have a keen interest in recruitment operations.
- Strong organisational skills with the ability to prioritise and manage multiple tasks.
- Confident user of IT systems, including Microsoft Office (Word, Excel, Outlook).
- Previous experience in administration, recruitment, or a similar support role.
- Experience of preparation, negotiation and administration of a variable range of commercial contracts in the oil & gas industry will be a distinct advantage.
- Familiarity with employment legislation including AWR (Agency Worker Regulations, WTD (Working Time Directive) would also be helpful although not compulsory
Personal Attributes
- Excellent communication and interpersonal skills.
- High attention to detail and pride in delivering quality work.
- A proactive, can-do attitude and willingness to learn.
- Comfortable working in a fast-paced, collaborative environment.
- Ability to demonstrate flexibility in line with business demands and requirements.
- Able to demonstrate good critical thinking skills.
- Flexible and ready for unpredictable days.
Applicants must have the right to work in the UK unassisted.
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Recruitment / Business Administrator in Aberdeen employer: Encore Technologies
Zenith is an exceptional employer, offering a dynamic work environment where innovation meets stability. As a Drilling Superintendent, you will benefit from long-term projects that not only provide job security but also extensive opportunities for professional growth and development within the UKCS sector. Our collaborative culture encourages knowledge sharing and empowers employees to take on challenging roles across diverse assets, making every day rewarding and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Recruitment / Business Administrator in Aberdeen
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Encore Technologies!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Encore Technologies.
We think you need these skills to ace Recruitment / Business Administrator in Aberdeen
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Encore Technologies. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Encore Technologies and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Encore Technologies. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Encore Technologies's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Encore Technologies
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Encore Technologies.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Encore Technologies will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Encore Technologies and how you would contribute to adapting HR strategies.
