At a Glance
- Tasks: Support our scenic workshop team with admin tasks and event coordination.
- Company: Join Eclipse Presentations, a leader in live event production.
- Benefits: Competitive salary, part-time hours, and opportunities for career growth.
- Other info: Diverse work environment with a commitment to equality and inclusion.
- Why this job: Be part of exciting events and make a real impact in the industry.
- Qualifications: Organised, detail-oriented, and ready to tackle administrative challenges.
The predicted salary is between 32000 - 32000 £ per year.
Eclipse Presentations is an industry leader in live event production, where we craft unforgettable experiences for clients through our cutting-edge audio-visual and scenic solutions. Our dedicated team of professionals brings exceptional events to life in all scales and formats. We're currently on the hunt for an organised, detail-oriented Administrative Assistant to join our team and ensure the smooth execution of events through efficient management of Scenic operational requirements.
The role of the Administrative Assistant is to support the scenic workshop team by coordinating administrative tasks, managing documentation, and assisting with scheduling, purchasing, and communication across departments.
Main Duties & Responsibilities:
- Create and amend POs, and booking out of materials, crew.
- Liaising with carpenters for event briefs.
- Book transportation for Scenic team members to site.
- Answer phones, handle enquiries, and delegate to the appropriate team member.
- Assist with supplier relationships with attention to budget and time-sensitive matters.
- Communicating with Project Managers to ensure Scenic pullsheets are sent on time.
- Help keep H&S files/reports up to date.
- Help keep stock inventory.
- General everyday office work and assisting in various tasks.
Our Commitment to Diversity: We are an Equal Opportunities Employer and are committed to tackling systemic inequalities by being proactive in creating opportunities for people from under-represented groups. With this in mind, we welcome applications from all ethnic backgrounds, religions, gender identifications and sexual orientations, and from anyone who considers themselves to have a disability.
Why Join Us: At Eclipse, we are committed to fostering a diverse and dynamic work environment where personal and professional growth is encouraged. You'll play an important role in our events’ preparation and delivery, helping us maintain our leading position in the live events industry. Ready to drive your career forward in the thrilling world of live events? Apply for our Administrative Assistant role today!
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