At a Glance
- Tasks: Manage office operations, support onboarding, and organise company events to boost team spirit.
- Company: Join Encord, a leading AI data platform trusted by top companies.
- Benefits: Competitive salary, equity, free lunch, 25 days leave, and learning budget.
- Other info: Great opportunities for personal growth as the company expands rapidly.
- Why this job: Be part of a fast-growing team and shape employee experiences in a dynamic environment.
- Qualifications: Strong organisational skills and experience in office operations are essential.
The predicted salary is between 40500 - 49500 £ per year.
About Us
Encord is the universal data layer for AI that helps 300+ AI teams train and run models on the right data. Our platform indexes, curates, annotates, and evaluates data across the full AI lifecycle, from development through production. Trusted by Woven by Toyota, AXA, UiPath, Zipline, and more. We're an ambitious team of 100+ working at the frontier of AI and have raised $60M in Series C funding from Wellington Management, CRV, Next47 and Y Combinator.
The role
We are looking for a driven Operations Associate to join our team. In this pivotal role within the Encord Operations Team, you will be instrumental in onboarding new team members and enhancing existing processes to help us achieve our collective goals. This is a unique opportunity to influence the People Operations function at a fast-growing global company while helping build outstanding employee experiences. Your contributions will play a crucial role in fostering a collaborative and efficient environment.
What you'll do
- Oversee day-to-day office operations in our UK office, including scheduling, office management, and office supplies procurement to ensure a well-functioning and efficient workplace.
- Support the onboarding process, including ensuring new team members are set up on all our systems and processes are operational for success.
- Organise and manage company events and socials, ensuring all logistics are handled smoothly and the events promote team cohesion and morale.
- Contribute to key HR initiatives and special projects as they arise and provide comprehensive operational assistance across the broader team.
Who we’re looking for
- Highly organised, with ability to manage multiple work priorities while delivering operations solutions at a high-growth pace.
- Ability to build positive working relationships with cross-functional teams in a company.
- Ability to problem solve and come up with innovative solutions to problems.
Experience requirements
- Proven background in leading and executing core, day-to-day office operations.
- Demonstrated track record of designing and establishing baseline systems (including onboarding procedures, relationships with new vendors, and handling compliance items) from the ground up to support rapid organizational scale.
- A strong ability to oversee multiple operational initiatives concurrently, such as: office moves, corporate gatherings, or event logistics, with exceptional attention to detail and clear, effective communication.
- Comfort with core operational systems (e.g., ticketing software, HRIS, or CRM platforms) and hands-on experience streamlining routine processes through automation (preferred but not required).
What We Offer:
- Competitive salary and equity in a hyper-growth business.
- Strong in-person culture: our team is in the office 4+ days a week.
- 25 days annual leave + UK public holidays.
- Free lunch everyday in the office.
- Annual learning & development budget.
- Monthly socials & bi-annual team offsites.
- Room to grow into anything you choose to, we’ll be growing insanely fast over the next 24 months and you'll have all the opportunities for growth as you can handle.
Workplace Operations Associate in London employer: Encord
Encord is an exceptional employer for a Learning & Development Specialist, offering a dynamic work environment in London where innovation meets education. With a strong emphasis on employee growth, competitive salaries, and a vibrant in-person culture, team members enjoy 25 days of annual leave, regular company lunches, and opportunities for professional development through an annual learning budget. Join us to make a meaningful impact in the AI sector while collaborating with a diverse and ambitious team dedicated to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Operations Associate in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Encord!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Encord.
We think you need these skills to ace Workplace Operations Associate in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Encord. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Encord and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Encord. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Encord's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Encord
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Encord.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Encord will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Encord and how you would contribute to adapting HR strategies.
