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- Tasks: Support the sales team and ensure smooth office operations in a dynamic environment.
- Company: Join Encompass Marine, a trusted partner in the marine industry.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Exciting opportunity for career development in a fast-paced environment.
- Why this job: Be part of a growing company and make a real impact in the marine sector.
- Qualifications: Experience in administration, strong communication skills, and proficiency in MS Office.
The predicted salary is between 23000 - 27000 £ per year.
Encompass Marine is a trusted sales and marketing agent and the exclusive business development partner for leading international shipyards, ship repair, marine systems, spare parts, and service providers. We are recruiting a Sales and Office Administrator, based at our head office in Grimsby on a hybrid working basis (37 hours/week, comprising 3 days per week in office, 2 days WFH). Salary band for the role is: £23,000 - £27,000 pa, depending on experience.
The right candidate will play a crucial role in supporting the sales team and ensuring the smooth running of operations. Responsibilities will include:
- Ensure the efficient running of the office for a small, dedicated team.
- Reception duties including answering, screening and forwarding telephone calls. A professional, courteous and pleasant telephone manner is always essential.
- Maintain electronic systems including reporting and dealing with IT queries, filing of emails, updating of electronic calendars, contacts and Super Office CRM.
- Follow up, track, record and issue invoices.
- Minute taking.
- Organisation of exhibitions as directed.
- Gather and collate data and information from a variety of sources, to interpret vessel docking and survey dates, to update and maintain our CRM.
- Produce monthly reports.
- Appointment setting, visit itineraries and producing pre-visit reports for marketing trips.
- Make travel/hotel arrangements as required.
Skills and Qualifications:
- Previous experience in a similar role, ideally within a technical/marine sales or support environment.
- Excellent written and verbal communication skills, with experience in dealing with multinational customers.
- Strong organisational and multitasking abilities.
- Proficiency in MS Office, particularly Word and Excel and Super Office CRM.
- Attention to detail and a high level of accuracy.
- Experience of working in a fast-paced environment.
If you are an enthusiastic and driven individual with a passion for administration, this is an exciting opportunity to join a growing company, with potential to develop.
Sales and Office Administrator employer: Encompass Marine Limited
Contact Detail:
Encompass Marine Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales and Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the marine industry or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching Encompass Marine and understanding their role in the industry. Show us you’re genuinely interested and ready to contribute to the team!
✨Tip Number 3
Practice your communication skills! Since you'll be dealing with multinational customers, being articulate and professional is key. Role-play with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Sales and Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales and Office Administrator role. Highlight your relevant experience, especially in technical or marine sales environments, and showcase your organisational skills. We want to see how you can support our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we're looking for. Keep it professional but let your personality come through – we love enthusiasm!
Showcase Your Communication Skills: Since excellent communication is key for this position, make sure your written application reflects that. Use clear, concise language and check for any typos or errors. We appreciate attention to detail, so show us you’ve got it!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – a quality we value!
How to prepare for a job interview at Encompass Marine Limited
✨Know Your Stuff
Before the interview, make sure you understand Encompass Marine's role in the marine industry. Familiarise yourself with their services and how they support shipyards and service providers. This will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Skills
Prepare examples from your previous experience that highlight your organisational skills and ability to multitask. Think of specific situations where you successfully managed office operations or dealt with customer queries, as these will resonate well with the interviewers.
✨Practice Your Communication
Since excellent communication is key for this role, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror to ensure you come across as professional and courteous, especially when discussing your telephone manner.
✨Be Ready for Technical Questions
Brush up on your knowledge of MS Office and Super Office CRM, as these tools are crucial for the job. Be prepared to discuss how you've used these applications in past roles, and maybe even share tips on how you stay organised using them.