People Coordinator EMEA

Location: Chiswick, London

Reporting to: People Manager EMEA

Hours of work: 22.5 hours per week (0.6 FTE)

Position Summary: The People Coordinator plays a key role in delivering an efficient and high-quality HR support. This role will be UK based and work alongside the EMEA People Team, and act as the first point of contact for HR administration queries.

Key Responsibilities:

• New Starter Administration: Collect and verify right-to-work documentation and support new starter and leaver actions as necessary to ensure compliance with UK legislation. Provide and support the delivery of HR inductions and ensure new employees have a smooth and positive first day experience.
• Contract Administration: Prepare and issue employment contracts and change of terms letters. Ensure all documentation is accurate, compliant, and processed in a timely manner.
• Process ownership and reporting: Report and track probation reviews, escalating to the Senior People Advisor where appropriate. Support with sickness absence tracking, escalating to the team where appropriate. Run system reports as when as requested by the wider team. Support with preparing documents as and when requested. Support with designing presentations and projects as and when requested. Monitor annual leave usage and escalate when appropriate. Complete driving licence checks to ensure compliance with UK legislation. Support with obtaining night shift worker health checks.
• Engagement: Support the planning and delivery of employee engagement activities and initiatives. Assist with communications and logistics to ensure high participation.
• Payroll Support (UK): Assist in the preparation of monthly payroll input, ensuring accurate data entry. Compile and prepare inputs for the annual PSA submission.
• Recruitment: Support with ad hoc recruitment requests from the Talent Acquisition Specialist as and when required.
• General: Oversee the People Team shared inbox, ensuring timely prioritisation, and allocation of incoming requests. Maintain accurate records in line with confidentiality and GDPR requirements. Support with processing invoices for the people team. Supporting with ad hoc requests from the people team. You may be required to carry out other duties not specifically outlined above, in line with the needs of the role.

Required Skills & Experience:

• Experience in HR coordination or HR administration, ideally within a fast‐paced environment.
• Working knowledge of the employee lifecycle, including recruitment administration, onboarding, contract preparation, and leaver processes.
• Strong understanding of UK HR processes, including probation, sickness absence, annual leave tracking, and compliance checks (e.g., driving licence and night worker health checks).
• Excellent organisational skills, with the ability to manage multiple deadlines, maintain accurate records, and follow structured processes.
• Good attention to detail, particularly when handling contracts and payroll data.
• Confident using HR systems and Microsoft Office.
• Strong communication skills, able to liaise professionally with employees, managers, and external partners.
• Ability to handle confidential information with discretion and professionalism.
• Proactive and solution‐focused, able to take ownership of processes and identify improvements.

Benefits:

• 25 days annual leave per annum (pro-rata) plus bank holidays
• Matched up to 5% pension contributions and independent pension advice
• Medical benefits including - Eye care vouchers, Health Cash Plan, Income Protection & Life Assurance
• Cycle to Work scheme
• Season ticket loan
• Wellness weeks
• Performance recognition awards and more!