At a Glance
- Tasks: Support facilities services, reception, and hospitality across the Group's offices.
- Company: Join a dynamic team focused on creating safe and well-maintained workplaces.
- Benefits: Flexible part-time hours, hands-on experience, and a supportive work environment.
- Other info: Perfect for students seeking part-time work with career growth potential.
- Why this job: Make a real difference in workplace comfort and safety while developing valuable skills.
- Qualifications: Strong communication skills and a proactive attitude towards facilities management.
The predicted salary is between 20000 - 25000 £ per year.
PURPOSE To support the delivery of facilities services across the Group’s offices, by providing a high-quality administration, front of house, and hospitality service, that supports the Company’s objectives and ensures the smooth running of safe and well‑maintained workplaces.
RESPONSIBILITIES
- Support the reception and hospitality services, covering holidays, breaks and other absences.
- Provide administration support to the Facilities Team, including maintenance of policy and procedure documentation, production of management reports and information.
- Process Group facilities-related invoices for payment.
- Undertake routine office inspections, ensuring compliance with regulations and logging hazards.
- Assist with completion and follow‑up of DSE assessments for staff.
- Order and replenish stock for tea‑points and breakout areas.
- Monitor cleanliness standards and liaise with cleaning contractors.
- Prepare meeting rooms, move tables and chairs, and set up equipment when needed.
- Keep Planned Preventative Maintenance logs and service records up to date for Group offices.
- Handle service requests from staff across all Group offices, ensuring reactive maintenance jobs are scheduled and progressed promptly.
- Meet visiting contractors and direct them within the offices.
- Assist with mailroom tasks and handle deliveries.
- Perform any other facilities tasks reasonably expected to be part of this role.
This is a part time vacancy, 5 days a week 9.30am – 2pm.
Facilities Assistant in Brighton employer: Enact Conveyancing
As a Facilities Assistant, you will thrive in a dynamic work environment that prioritises employee well-being and professional growth. Our company fosters a collaborative culture where your contributions are valued, offering flexible part-time hours that allow for a healthy work-life balance. With opportunities for skill development and a commitment to maintaining safe, welcoming workplaces, we ensure that every team member feels supported and empowered in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in Brighton
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to facilities management. Think about how your skills can support the smooth running of workplaces and be ready to share examples from your past experiences.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio to interviews that highlights your previous work, including any reports or documentation you've managed. This will demonstrate your attention to detail and ability to maintain records.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our team.
We think you need these skills to ace Facilities Assistant in Brighton
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for facilities management shine through! We love seeing candidates who are genuinely excited about supporting a smooth-running workplace.
Tailor Your CV:Make sure to customise your CV to highlight relevant experience that matches the job description. We want to see how your skills align with our needs, so don’t hold back on showcasing your admin and hospitality expertise!
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure your sentences are easy to read and get straight to the heart of what you bring to the table.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Enact Conveyancing
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like supporting reception, handling invoices, and maintaining cleanliness standards. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of administration and coordination, be ready to discuss your organisational skills. Prepare examples of how you've managed multiple tasks or projects in the past, especially in a facilities or hospitality context. This will demonstrate your ability to keep things running smoothly.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you'd handle specific situations, like dealing with a maintenance issue or managing stock levels. Think of relevant experiences where you successfully resolved similar challenges, and be ready to share those stories during the interview.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. You might ask about the team dynamics, how success is measured in the role, or what a typical day looks like. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
