Procurement Assistant

Location: Windsor, UK Salary: Up to £31, 350 per annum Job Type: Full time, Permanent Who are we? We’re En Route. We’re a welcoming bunch, with a down-to-earth outlook that helps build lasting relationships with customers and colleagues alike. As global specialists in passenger solutions, supply chain services and sourcing for airlines and airline caterers, we operate globally as part of dnata, one of the world’s largest combined air services providers. En Route’s expertise is one of the many reasons why we’ve enjoyed more than 20 years as a global food solutions partner, with offices in the UK, USA, Australia and UAE. Are you ready to become part of our story? Job purpose The role will support with the procurement of food, non-food and packaging suppliers. Taking a category management approach, the Assistant will support the Procurement strategy creating a supply base fit for purpose in meeting En Route’s growth objectives. Reporting to the Head of Procurement, the Procurement Assistant will be responsible for the creation and maintenance of Product and Vendor Master Data on an accurate and timely basis. The role will also include various administrative tasks to effectively support the effective operation of the Procurement function. Key responsibilities Overall administration for the Procurement function as required, to support the team in delivery of the Procurement strategy, eg presentation creation, report generation, maintain supplier contact and contract databases, receive, track and communicate price quotes from suppliers etc. Create and maintain Product and Vendor Master Data on an accurate and timely basis for all categories – Food / Non-Food / Packaging / Services etc New Vendor & Product setup Changes to Master Data as they arise, whether generated by Supplier or by Procurement team, subject to approval by the Head of Procurement Maintain all Master Data fields relevant to Vendor/Terms/Product/Supply Chain Support the ongoing development of the Master Data strategy to ensure consistency of setup and continuous process and efficiency improvement Track and manage the supplier database for trading terms and contracts to track renewal dates Ensure all procurement policy and documentation comply with legislation when undertaking tendering exercise Contribute to the Global Marketing and Insights monthly reporting Work closely with the Product Development and Technical teams, providing and receiving information where required Collaborate with the Commercial Costings team to ensure they have all the Vendor pricing and terms data required to complete their tasks effectively Work together with the Supply Chain team to ensure clarity of all data to enable efficient operations Work closely with the Finance team to ensure all data is clearly understood and support with the resolution of any issues or queries Engage with Vendors where required, to ensure all quotes and Master Data requests are received on time and in full Support the resolution of issues and queries as they arise, in relation to the accuracy and completeness of Master Data, eg Invoice queries, Pricing/Quotation queries, UOM queries This job description is not intended to be either prescriptive or exhaustive but is issued as a general framework at the time of writing. Person Specification Knowledge and skills Strong organisational skills Concise and clear communicator Demonstrable commitment to accuracy, with a right first-time mentality Confident to raise concerns and questions as they arise An ability to work under pressure to tight deadlines, handling multiple tasks and projects with good systematic approaches Must be planned and methodical in approach Experience in a manufacturing/distribution environment is desirable Intermediate IT skills: Outlook, Word, PowerPoint, Excel Experience working with ERP systems is desired, particularly Business Central Must demonstrate strong evidence of working well as part of a team and engaging effectively with multiple stakeholders outside of the immediate team