At a Glance
- Tasks: Support teams with admin tasks, manage records, and ensure smooth office operations.
- Company: Join Emtec Building Services, a leading Mechanical and Electrical contractor.
- Benefits: Attractive salary, generous holidays, pension scheme, and wellness support.
- Other info: Enjoy free parking, exclusive discounts, and excellent career growth opportunities.
- Why this job: Be at the heart of a supportive team and make a real impact.
- Qualifications: Strong admin skills, organised, and a friendly communicator.
The predicted salary is between 30000 - 40000 € per year.
Emtec Building Services is a leading Mechanical and Electrical contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects. From early design and pre-construction through to installation, commissioning, and ongoing support. We deliver the full lifecycle.
We’re looking for a professional, organised and approachable Office Administrator to join our Emtec Building Services North team in Newcastle. This is a great opportunity to become part of a supportive and experienced team. This is more than a front-of-house position. You’ll be at the heart of the business, keeping everything running smoothly and supporting teams across the office.
What You’ll Be Doing
- Creating a warm, professional welcome for visitors and callers
- Providing day-to-day administrative support to engineers, estimators, managers and Directors
- Assisting with procurement and material orders (Business Central)
- Managing weekly timesheets, labour records, and invoice queries
- Maintaining project files, documentation and reports
- Organising plant registers, training renewals and fleet admin
- Coordinating meetings, office activities and general admin tasks
- Supporting site teams with packs and weekly returns
- Ensuring processes align with ISO9001 standards
What We’re Looking For
- Strong administration experience, ideally within construction or building services
- Highly organised with excellent attention to detail
- Friendly, professional communicator
- Confident using Microsoft Office (Business Central a bonus)
- Able to multitask and stay calm in a fast-paced environment
- Proactive, reliable and a strong team player
What's In It for You
- Attractive Salary: Based on skills and experience
- Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service. Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
- Contributory Pension Scheme: Secure your future with our contributory pension plan.
- Life Assurance: Peace of mind for you and your family.
- Development Opportunities: Excellent training and support for career growth.
- Wellness Support: Access to our Employee Assistance Programme and wellness portal.
- Exclusive Discounts: Benefit from our Employee Discounts Platform.
- Convenience: Free parking at our offices and a cycle scheme.
In return, you’ll become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we’d love to hear from you. Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.
Office Administrator employer: Emtec
Emtec Building Services is an exceptional employer, offering a supportive and inclusive work environment in Newcastle. With generous holiday allowances, a contributory pension scheme, and ample opportunities for professional development, employees are empowered to thrive both personally and professionally. Join a passionate team that values commitment and diversity, ensuring that every individual can contribute to the company's success while enjoying a fulfilling career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Emtec Building Services and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Office Administrator, being friendly and professional is key. Role-play common interview questions with a friend to boost your confidence and ensure you come across as approachable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Emtec team and ready to dive into the heart of the business.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administration experience, especially if it's within construction or building services, to show us you're a great fit for the role.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to express why you want to join Emtec Building Services and how your skills align with our needs. Keep it friendly and professional, just like the vibe we’re going for.
Showcase Your Organisational Skills:As an Office Administrator, being organised is key. In your application, give examples of how you've managed multiple tasks or projects in the past. This will help us see how you can keep everything running smoothly here at Emtec.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Emtec
✨Know the Company Inside Out
Before your interview, take some time to research Emtec Building Services. Understand their projects, values, and what makes them stand out in the mechanical and electrical contracting industry. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or streamlined processes. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Communicate Professionally and Warmly
Since you'll be the first point of contact for visitors and callers, practice your communication skills. Think about how you can convey professionalism while also being approachable. A friendly tone can make a big difference in creating a welcoming atmosphere.
✨Prepare for Practical Scenarios
Expect to be asked about specific administrative tasks you might encounter in the role. Brush up on your knowledge of Microsoft Office and any relevant software like Business Central. Consider preparing a few scenarios where you had to solve problems or support teams effectively.
