At a Glance
- Tasks: Support teams with admin tasks, manage records, and ensure smooth office operations.
- Company: Join Emtec Building Services, a leading Mechanical and Electrical contractor.
- Benefits: Attractive salary, generous holidays, pension scheme, and wellness support.
- Other info: Enjoy career growth opportunities in a diverse and inclusive workplace.
- Why this job: Be at the heart of a supportive team and make a real impact.
- Qualifications: Strong admin skills, organised, and a friendly communicator.
The predicted salary is between 30000 - 40000 £ per year.
Emtec Building Services is a leading Mechanical and Electrical contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects. From early design and pre-construction through to installation, commissioning, and ongoing support. We deliver the full lifecycle.
We’re looking for a professional, organised and approachable Office Administrator to join our Emtec Building Services North team in Newcastle. This is a great opportunity to become part of a supportive and experienced team. This is more than a front-of-house position. You’ll be at the heart of the business, keeping everything running smoothly and supporting teams across the office.
What You’ll Be Doing
- Creating a warm, professional welcome for visitors and callers
- Providing day-to-day administrative support to engineers, estimators, managers and Directors
- Assisting with procurement and material orders (Business Central)
- Managing weekly timesheets, labour records, and invoice queries
- Maintaining project files, documentation and reports
- Organising plant registers, training renewals and fleet admin
- Coordinating meetings, office activities and general admin tasks
- Supporting site teams with packs and weekly returns
- Ensuring processes align with ISO9001 standards
What We’re Looking For
- Strong administration experience, ideally within construction or building services
- Highly organised with excellent attention to detail
- Friendly, professional communicator
- Confident using Microsoft Office (Business Central a bonus)
- Able to multitask and stay calm in a fast-paced environment
- Proactive, reliable and a strong team player
What's In It for You
- Attractive Salary: Based on skills and experience
- Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
- Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
- Contributory Pension Scheme: Secure your future with our contributory pension plan.
- Life Assurance: Peace of mind for you and your family.
- Development Opportunities: Excellent training and support for career growth.
- Wellness Support: Access to our Employee Assistance Programme and wellness portal.
- Exclusive Discounts: Benefit from our Employee Discounts Platform.
- Convenience: Free parking at our offices and a cycle scheme.
In return, you’ll become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we’d love to hear from you. Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.
Office Administrator in Newcastle upon Tyne employer: Emtec
Emtec Building Services is an exceptional employer, offering a supportive and dynamic work environment in Newcastle. With generous holiday allowances, a contributory pension scheme, and a strong focus on employee development, we prioritise your growth and well-being. Join our passionate team where your contributions are valued, and enjoy unique benefits like free parking and exclusive discounts, all while being part of a diverse and inclusive workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and building services industry. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching Emtec Building Services. Understand their projects and values, so you can show how you fit into their team and contribute to their success.
✨Tip Number 3
Practice your communication skills. As an Office Administrator, being approachable and professional is key. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our awesome team at Emtec.
We think you need these skills to ace Office Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Show Your Organisational Skills:As an Office Administrator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to show us how you’ve done this before.
Be Professional Yet Approachable:We’re looking for someone who can create a warm welcome for visitors and callers. In your written application, let your personality shine through while maintaining professionalism. A friendly tone can go a long way!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Highlight your relevant experience in administration, especially if it’s within construction or building services.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Emtec
✨Know the Company Inside Out
Before your interview, take some time to research Emtec Building Services. Understand their projects, values, and what makes them stand out in the mechanical and electrical contracting industry. This knowledge will not only impress your interviewers but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or streamlined processes. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Communicate Professionally and Warmly
Since you'll be the first point of contact for visitors and callers, demonstrate your friendly and professional communication style during the interview. Practice answering questions clearly and confidently, and don’t forget to smile – it goes a long way in making a positive impression!
✨Prepare for Practical Scenarios
Expect to be asked about specific scenarios related to administrative tasks, such as managing timesheets or coordinating meetings. Think through how you would handle these situations and be prepared to share your thought process. This will show that you can think on your feet and are ready for the challenges of the role.
