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- Tasks: Manage project documentation and ensure smooth communication across teams.
- Company: Join Emtec Building Services, a leading M&E contractor in Newcastle.
- Benefits: Attractive salary, generous holidays, pension scheme, and wellness support.
- Why this job: Be at the heart of exciting construction projects and make a real impact.
- Qualifications: Experience in document control within construction and strong organisational skills.
- Other info: Inclusive workplace with excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Location: Newcastle
Emtec Building Services North is strengthening its pre-construction team as new projects mobilise and our secured pipeline of work continues to grow across the region. As part of this continued expansion, we are looking for an experienced Document Controller to join our Newcastle team. Sitting at the heart of the project team, this role is ideal for someone who is highly organised, detail-driven, and comfortable working in a fast-paced construction environment, helping keep projects moving smoothly from design through to handover.
Emtec Building Services is a leading M&E contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects, from early design and pre-construction through to installation, commissioning, and ongoing support.
The Role
As a Document Controller, you will play a central role in managing all project documentation, ensuring information is accurate, compliant, and issued on time to the project team and supply chain. Key responsibilities include:
- Managing all incoming and outgoing project documentation, including drawings, technical submittals, RFIs, O&M manuals, and specifications.
- Setting up and maintaining structured electronic and paper filing systems in line with company and project requirements.
- Ensuring document control procedures are followed, including version control, approvals, and accurate distribution.
- Working closely with Project Managers, Engineers, site teams, subcontractors, and clients to support clear communication and document flow.
- Uploading, managing, and updating documents across project platforms such as Viewpoint, Asite, Aconex, or client-specific systems.
- Supporting audits by ensuring documentation is current, correctly filed, and fully compliant.
- Producing regular reports on document status, outstanding actions, and overall compliance.
- Managing final project archiving and handover documentation to ensure records are complete and accessible.
What You Will Bring
- Proven experience in a Document Controller or similar role, ideally within construction or Building Services.
- Must have experience of industry recognised construction document management software such as Viewpoint, Procore, Asite etc.
- Must have proven experience in a document control role within a construction environment.
- A collaborative team player with a willingness to support the wider project team.
- Strong working knowledge of Microsoft Office (Excel, Word, Teams) and a willingness to learn new systems.
- Excellent communication skills with a friendly, approachable manner.
- High levels of organisation, attention to detail, and accuracy.
- Ability to manage multiple priorities and deadlines in a live project environment.
What’s In It for You
- Attractive Salary: Based on skills and experience.
- Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
- Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
- Contributory Pension Scheme: Secure your future with our contributory pension plan.
- Life Assurance: Peace of mind for you and your family.
- Development Opportunities: Excellent training and support for career growth.
- Wellness Support: Access to our Employee Assistance Programme and wellness portal.
- Exclusive Discounts: Benefit from our Employee Discounts Platform.
- Convenience: Free parking at our offices and a cycle scheme.
In return, you will become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we would love to hear from you.
Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it is the right thing to do, but because it strengthens our company.
Document Controller / Project Administrator in Newcastle upon Tyne employer: Emtec
Contact Detail:
Emtec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller / Project Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Emtec Building Services and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute as a Document Controller.
✨Tip Number 3
Practice your communication skills! As a Document Controller, clear communication is key. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Emtec Building Services.
We think you need these skills to ace Document Controller / Project Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management software and any relevant construction experience. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Emtec. Share specific examples of your organisational skills and attention to detail that will help you thrive in a fast-paced environment.
Showcase Your Communication Skills: Since you'll be working closely with various teams, it's important to demonstrate your excellent communication skills. In your application, mention how you've successfully collaborated with others in past roles to keep projects on track.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Emtec
✨Know Your Documents Inside Out
As a Document Controller, you'll be managing a lot of project documentation. Make sure you familiarise yourself with the types of documents you'll be handling, like drawings and technical submittals. This will not only show your expertise but also your commitment to the role.
✨Showcase Your Organisational Skills
Emphasise your ability to maintain structured filing systems during the interview. Bring examples of how you've successfully organised documents in previous roles, especially in fast-paced environments. This will demonstrate that you're the detail-driven person they need.
✨Familiarity with Software is Key
Make sure you brush up on the document management software mentioned in the job description, like Viewpoint or Asite. If you have experience with these tools, be ready to discuss specific instances where you used them effectively to manage documentation.
✨Communicate Clearly and Confidently
Since you'll be working closely with various teams, practice articulating your thoughts clearly. Prepare to discuss how you've facilitated communication in past projects, as strong communication skills are essential for this role.
