At a Glance
- Tasks: Be the heartbeat of our office, supporting teams and keeping everything running smoothly.
- Company: Join Emtec Building Services, a leading Mechanical and Electrical contractor with a supportive culture.
- Benefits: Enjoy 33 days holiday, a contributory pension scheme, and wellness support.
- Other info: Free parking and exclusive discounts await you in our passionate team.
- Why this job: Make a real impact in a dynamic environment while growing your career.
- Qualifications: Strong admin skills, ideally in construction, with a friendly and professional attitude.
The predicted salary is between 30000 - 40000 € per year.
Emtec Building Services is a leading Mechanical and Electrical contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects. From early design and pre-construction through to installation, commissioning, and ongoing support. We deliver the full lifecycle.
We’re looking for a professional, organised and approachable Office Administrator to join our Emtec Building Services North team in Newcastle. This is a great opportunity to become part of a supportive and experienced team. This is more than a front-of-house position. You’ll be at the heart of the business, keeping everything running smoothly and supporting teams across the office.
What You’ll Be Doing
- Creating a warm, professional welcome for visitors and callers
- Providing day-to-day administrative support to engineers, estimators, managers and Directors
- Assisting with procurement and material orders (Business Central)
- Managing weekly timesheets, labour records, and invoice queries
- Maintaining project files, documentation and reports
- Organising plant registers, training renewals and fleet admin
- Coordinating meetings, office activities and general admin tasks
- Supporting site teams with packs and weekly returns
- Ensuring processes align with ISO9001 standards
What We’re Looking For
- Strong administration experience, ideally within construction or building services
- Highly organised with excellent attention to detail
- Friendly, professional communicator
- Confident using Microsoft Office (Business Central a bonus)
- Able to multitask and stay calm in a fast-paced environment
- Proactive, reliable and a strong team player
What's In It for You
- Attractive Salary: Based on skills and experience
- Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
- Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
- Contributory Pension Scheme: Secure your future with our contributory pension plan.
- Life Assurance: Peace of mind for you and your family.
- Development Opportunities: Excellent training and support for career growth.
- Wellness Support: Access to our Employee Assistance Programme and wellness portal.
- Exclusive Discounts: Benefit from our Employee Discounts Platform.
- Convenience: Free parking at our offices and a cycle scheme.
In return, you’ll become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we’d love to hear from you.
Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.
Office Administrator employer: Emtec Group
Emtec Building Services is an exceptional employer, offering a supportive and dynamic work environment in Newcastle. With generous holiday allowances, a contributory pension scheme, and a strong focus on employee development, we empower our team members to thrive both personally and professionally. Join us to be part of a dedicated team that values inclusivity and rewards commitment, ensuring you have the resources and support needed for a fulfilling career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and building services sector. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching Emtec Building Services. Understand their projects and values, so you can show how you fit into their team and contribute to their success.
✨Tip Number 3
Practice your communication skills. As an Office Administrator, being approachable and professional is key. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Emtec.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience in administration, especially within construction or building services, and showcase your organisational skills.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express why you’re excited about joining Emtec Building Services and how your skills align with what we’re looking for. Keep it professional yet friendly!
Showcase Your Communication Skills:As a key communicator in our team, it’s important to demonstrate your friendly and professional communication style. Use clear language and a positive tone throughout your application to reflect this.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Emtec Group
✨Know the Company Inside Out
Before your interview, take some time to research Emtec Building Services. Understand their projects, values, and what makes them stand out in the mechanical and electrical contracting industry. This knowledge will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experience where you've successfully managed multiple tasks or streamlined processes. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Communicate Professionally and Warmly
Since you'll be the first point of contact for visitors and callers, practice your communication skills. Think about how you can convey professionalism while also being approachable. A friendly demeanour can go a long way in making a great first impression.
✨Prepare for Practical Questions
Expect questions that assess your administrative skills and familiarity with tools like Microsoft Office and Business Central. Brush up on these applications and think of scenarios where you've used them effectively. Being able to demonstrate your technical proficiency will set you apart.
