At a Glance
- Tasks: Support teams with admin tasks, manage records, and ensure smooth office operations.
- Company: Join Emtec Building Services, a leading Mechanical and Electrical contractor.
- Benefits: Enjoy 33 days holiday, a contributory pension, and wellness support.
- Other info: Free parking, cycle scheme, and excellent career development opportunities.
- Why this job: Be at the heart of a supportive team and make a real impact.
- Qualifications: Strong admin skills, ideally in construction, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
Emtec Building Services is a leading Mechanical and Electrical contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects. From early design and pre-construction through to installation, commissioning, and ongoing support. We deliver the full lifecycle.
We’re looking for a professional, organised and approachable Office Administrator to join our Emtec Building Services North team in Newcastle. This is a great opportunity to become part of a supportive and experienced team. This is more than a front-of-house position. You’ll be at the heart of the business, keeping everything running smoothly and supporting teams across the office.
What You’ll Be Doing
- Creating a warm, professional welcome for visitors and callers
- Providing day-to-day administrative support to engineers, estimators, managers and Directors
- Assisting with procurement and material orders (Business Central)
- Managing weekly timesheets, labour records, and invoice queries
- Maintaining project files, documentation and reports
- Organising plant registers, training renewals and fleet admin
- Coordinating meetings, office activities and general admin tasks
- Supporting site teams with packs and weekly returns
- Ensuring processes align with ISO9001 standards
What We’re Looking For
- Strong administration experience, ideally within construction or building services
- Highly organised with excellent attention to detail
- Friendly, professional communicator
- Confident using Microsoft Office (Business Central a bonus)
- Able to multitask and stay calm in a fast-paced environment
- Proactive, reliable and a strong team player
What's In It for You
- Attractive Salary: Based on skills and experience
- Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
- Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
- Contributory Pension Scheme: Secure your future with our contributory pension plan.
- Life Assurance: Peace of mind for you and your family.
- Development Opportunities: Excellent training and support for career growth.
- Wellness Support: Access to our Employee Assistance Programme and wellness portal.
- Exclusive Discounts: Benefit from our Employee Discounts Platform.
- Convenience: Free parking at our offices and a cycle scheme.
In return, you’ll become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we’d love to hear from you. Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.
Office Administrator in Newcastle upon Tyne employer: Emtec Group
Emtec Building Services is an exceptional employer, offering a supportive and inclusive work environment in Newcastle. With generous holiday allowances, a contributory pension scheme, and ample opportunities for professional development, employees are empowered to thrive both personally and professionally. Join a passionate team that values commitment and diversity, ensuring that every individual can contribute to the company's success while enjoying a fulfilling career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and building services sector. Attend local events or join online forums where you can meet people from Emtec Building Services. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for the interview by researching Emtec's projects and values. Show us that you understand what we do and how you can contribute. Bring examples of your past work that highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll be the friendly face of the company. Role-play common interview questions with a friend to boost your confidence and ensure you come across as approachable and professional.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you’re genuinely interested in joining our team at Emtec Building Services.
We think you need these skills to ace Office Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience in administration, especially within construction or building services, and showcase your organisational skills.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express why you’re excited about joining Emtec Building Services and how your skills align with what we’re looking for. Keep it professional yet friendly!
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any experience with Business Central. We love a proactive team player, so share examples of how you've successfully multitasked in fast-paced environments.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Emtec Group
✨Know the Company Inside Out
Before your interview, take some time to research Emtec Building Services. Understand their projects, values, and what makes them stand out in the mechanical and electrical contracting industry. This knowledge will not only impress your interviewers but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or streamlined processes. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Communicate Professionally and Warmly
Since you'll be the first point of contact for visitors and callers, demonstrate your friendly and professional communication style during the interview. Practice answering questions clearly and confidently, and don’t forget to smile – it goes a long way in making a positive impression!
✨Prepare for Practical Scenarios
Expect to be asked about specific scenarios related to administrative tasks, such as managing timesheets or coordinating meetings. Think through how you would handle these situations and be prepared to share your thought process. This will show that you can think on your feet and are ready for the challenges of the role.
