At a Glance
- Tasks: Manage project documentation and ensure smooth communication across teams.
- Company: Join Emtec Building Services, a leading M&E contractor in a growing team.
- Benefits: Attractive salary, generous holidays, pension scheme, and wellness support.
- Other info: Inclusive workplace with excellent career growth opportunities.
- Why this job: Be at the heart of exciting construction projects and make a real impact.
- Qualifications: Experience in document control within construction and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Emtec Building Services North is strengthening its pre-construction team as new projects mobilise and our secured pipeline of work continues to grow across the region. As part of this continued expansion, we are looking for an experienced Document Controller to join our Newcastle team. Sitting at the heart of the project team, this role is ideal for someone who is highly organised, detail-driven, and comfortable working in a fast-paced construction environment, helping keep projects moving smoothly from design through to handover.
Emtec Building Services is a leading M&E contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects, from early design and pre-construction through to installation, commissioning, and ongoing support.
The Role
As a Document Controller, you will play a central role in managing all project documentation, ensuring information is accurate, compliant, and issued on time to the project team and supply chain. Key responsibilities include:
- Managing all incoming and outgoing project documentation, including drawings, technical submittals, RFIs, O&M manuals, and specifications.
- Setting up and maintaining structured electronic and paper filing systems in line with company and project requirements.
- Ensuring document control procedures are followed, including version control, approvals, and accurate distribution.
- Working closely with Project Managers, Engineers, site teams, subcontractors, and clients to support clear communication and document flow.
- Uploading, managing, and updating documents across project platforms such as Viewpoint, Asite, Aconex, or client-specific systems.
- Supporting audits by ensuring documentation is current, correctly filed, and fully compliant.
- Producing regular reports on document status, outstanding actions, and overall compliance.
- Managing final project archiving and handover documentation to ensure records are complete and accessible.
What You’ll Bring
- Proven experience in a Document Controller or similar role, ideally within construction or Building Services.
- Must have experience of industry recognised construction document management software such as Viewpoint, Procore, Asite etc.
- Must have proven experience in a document control role within a construction environment.
- A collaborative team player with a willingness to support the wider project team.
- Strong working knowledge of Microsoft Office (Excel, Word, Teams) and a willingness to learn new systems.
- Excellent communication skills with a friendly, approachable manner.
- High levels of organisation, attention to detail, and accuracy.
- Ability to manage multiple priorities and deadlines in a live project environment.
What's In It for You
- Attractive Salary: Based on skills and experience.
- Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
- Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
- Contributory Pension Scheme: Secure your future with our contributory pension plan.
- Life Assurance: Peace of mind for you and your family.
- Development Opportunities: Excellent training and support for career growth.
- Wellness Support: Access to our Employee Assistance Programme and wellness portal.
- Exclusive Discounts: Benefit from our Employee Discounts Platform.
- Convenience: Free parking at our offices and a cycle scheme.
In return, you will become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we would love to hear from you. Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.
Document Controller in Backworth employer: Emtec Group Management Ltd
Emtec Building Services North is an exceptional employer, offering a dynamic work environment in Newcastle where your contributions as a Document Controller are valued and impactful. With generous holiday allowances, a contributory pension scheme, and robust development opportunities, we prioritise employee well-being and career growth. Join our passionate team and enjoy the benefits of a supportive culture that champions diversity and inclusion, ensuring you can thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Backworth
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry, especially those who might know about Document Controller roles. A friendly chat can lead to insider info or even a referral!
✨Tip Number 2
Get familiar with the tools! Make sure you know your way around document management software like Viewpoint or Procore. If you can show that you're already comfortable with these systems, you'll stand out from the crowd.
✨Tip Number 3
Prepare for the interview by brushing up on your communication skills. As a Document Controller, you'll need to liaise with various teams, so practice explaining complex ideas clearly and concisely.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team at Emtec Building Services.
We think you need these skills to ace Document Controller in Backworth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management software and any relevant construction experience. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Emtec. Share specific examples of your organisational skills and attention to detail that will help you thrive in a fast-paced environment.
Showcase Your Communication Skills:As a Document Controller, clear communication is key. In your application, demonstrate your ability to work collaboratively with project teams and clients. We love seeing candidates who can convey information effectively and maintain strong relationships.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it's super easy!
How to prepare for a job interview at Emtec Group Management Ltd
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific software mentioned in the job description, like Viewpoint or Aconex. Being able to discuss your experience with these tools will show that you're ready to hit the ground running.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational skills and attention to detail. Think of times when you successfully managed multiple documents or projects simultaneously, and be ready to share how you kept everything on track.
✨Communicate Clearly
Since the role involves working closely with various teams, practice articulating your thoughts clearly. You might want to prepare a few scenarios where effective communication made a difference in your previous roles, especially in a fast-paced environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be handling, or how they measure success in the Document Controller role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
