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- Tasks: Coordinate site locations for mobile units and manage logistics for client projects.
- Company: Join a dynamic team at EMS Healthcare, focused on innovative community engagement.
- Benefits: Enjoy 25 days annual leave, health benefits, and flexible working options.
- Other info: Opportunity for career growth and a supportive work environment.
- Why this job: Make a real impact by supporting vital community projects and enhancing your project management skills.
- Qualifications: 2 years in project coordination or logistics, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Site Locations Coordinator on a fixed term basis until December 2026 to work closely with the Site Locations Manager, to help support the delivery of client projects ensuring seamless delivery. You will focus on identifying and securing suitable site locations for mobile units across a variety of projects, and managing the end-to-end logistical elements of each project. This includes scheduling, documentation, stakeholder coordination, and supplier engagement, to deliver against client objectives in a practical and cost-effective way.
Main Duties
- Conduct site research using existing databases and mapping software to identify locations that align with briefs, for community-based research sites and community engagement campaigns.
- Manage the site confirmation process according to the KPI’s and timelines set out, prioritising tasks to ensure deadlines are met.
- Independently manage and oversee the site booking and management processes for assigned projects, adhering to established processes whilst maintaining meticulous attention to detail.
- Ensure all documents are kept up to date to highlight the status and share information clearly with the wider team, including highlighting any changes.
- Keep internal and external stakeholders updated at regular, agreed intervals on status and progress.
- Attend client meetings if required and communicate effectively with clients regarding the logistical aspect of projects when necessary.
- Coordinate physical and remote site surveys to determine the site's suitability, briefing the Unit Managers to ensure they are fully aware of the site requirements and discussions with the site contact to date.
- Report on the progress of the site surveys, capturing any findings and share with the Site Locations Manager.
- Prepare site movement paperwork to be shared with the Unit Managers and client services ahead of any new deployment.
- Ensure the operational schedule and site information are aligned and all schedules kept up to date, allowing for the planning of any unit servicing that may be required.
- Support the Site Locations Manager in the strategic relationship management of supplier relationships to build and maintain a database of suppliers.
- Create and manage positive relationships with all site contacts to support the booking process and support future, return visits, ensuring regular information is communicated and they are updated throughout the process.
- Keep the site database updated with new site locations identified through the site booking process, to continuously strengthen EMS Healthcare’s operational delivery.
- Build customs knowledge and understanding with the intention to support the wider team and liaise with agents for clearance requirements as required.
- Support with preparation of operational schedules for international activity, providing route advice based on knowledge and research while working within the European working hours and the Driving Hours regulations.
- Ensure all internal processes are completed on time (e.g. time reporting).
- Any other reasonable task as instructed by your line manager.
Experience
- Minimum of 2 years’ experience in a project coordinator or logistics role.
- Experience managing & delivering multiple tasks to a high standard in a fast-paced environment.
- Knowledge of operations, customs and experience working in a logistical environment (desirable).
- Experience using Microsoft Office and other project management software.
Key Skills
- Extremely organised with strong attention to detail.
- Analytical, numerate and have a logical and creative problem-solving approach.
- Motivated, enthusiastic, and willing to take on new challenges.
- Ability to work with minimal supervision, using own initiative.
- Personable, able to build relationships with stakeholders and internal teams.
- Excellent communication skills including a confident telephone manner.
- Must be committed to making ‘anything possible’ with a ‘can do’ attitude.
- Some knowledge or awareness of customs clearance and experience working in a logistical environment (desirable).
Other Requirements
- Full UK residency and hold a valid driving license and have suitable transport provisions (public transport is not recommended due to location of offices).
- Able to travel throughout the UK and Overseas if required.
Benefits
- Bank holidays, plus 25 days annual leave, increasing to 28 after 5 years.
- Buy & Sell holidays.
- Enhanced Maternity and Paternity leave.
- 1 Occasion day each year, this could be your child's first day of school, their nativity play or your own birthday - the choice is yours!
- Healthshield, our healthcare cash plan.
- Cycle to work scheme.
- Electric car scheme.
- Tech scheme.
- Wellbeing support from our qualified mental health first aiders.
Site Locations Coordinator ( Fixed Term) employer: EMS Healthcare
Contact Detail:
EMS Healthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Locations Coordinator ( Fixed Term)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can show how you fit in. Practice common interview questions and think of examples that highlight your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from the interview to remind them of your conversation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Site Locations Coordinator ( Fixed Term)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Site Locations Coordinator role. Highlight your experience in project coordination and logistics, and show us how your skills align with our needs. We want to see how you can help us deliver seamless client projects!
Show Off Your Organisational Skills: Since this role requires a keen eye for detail and strong organisational abilities, give us examples of how you've managed multiple tasks in a fast-paced environment. We love seeing real-life scenarios where you've excelled in keeping everything on track!
Communicate Clearly: Effective communication is key in this role, so make sure your application reflects that. Use clear and concise language, and don’t hesitate to showcase your confident telephone manner. We want to know you can keep stakeholders updated and engaged!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and ready to take the next step in your career with us!
How to prepare for a job interview at EMS Healthcare
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Site Locations Coordinator role. Familiarise yourself with the key responsibilities and how they align with your experience. This will help you articulate how your skills can contribute to the seamless delivery of client projects.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples that demonstrate your attention to detail and ability to manage multiple tasks. Think of specific instances where you successfully coordinated logistics or managed stakeholder communications in a fast-paced environment.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle logistical challenges. Prepare scenarios where you had to think on your feet or adapt to changes quickly. This will show your potential employer that you can thrive under pressure and maintain a 'can do' attitude.
✨Engage with Stakeholder Management
Since building relationships is crucial for this role, be ready to discuss how you've effectively communicated with stakeholders in the past. Highlight your interpersonal skills and provide examples of how you’ve maintained positive relationships, which is key for successful site coordination.