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- Tasks: Manage daily operations, HR, payroll, and compliance for a smooth-running office.
- Company: Join EMR, a leading specialist in marketing recruitment within financial services and insurance.
- Benefits: Enjoy a flexible work environment with potential for contract extension.
- Why this job: Be the backbone of our operations while making a real impact in a dynamic team.
- Qualifications: Experience in office management and knowledge of payroll systems are essential.
- Other info: This is a 6-month maternity cover contract starting in August/September.
The predicted salary is between 51000 - 85000 ÂŁ per year.
EMR | Specialist in Marketing Recruitment provided pay range
This range is provided by EMR | Specialist in Marketing Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Direct message the job poster from EMR | Specialist in Marketing Recruitment
Specialist in Marketing, Digital & Commercial Recruitment – Financial Services & Insurance
Are you a detail-driven operations professional with a passion for improving processes and keeping everything running smoothly behind the scenes?
We\’re looking for a proactive and experienced Office Manager to join our team for a maternity cover contract. You\’ll be the engine behind our business operations—keeping systems running, people supported, and processes efficient. This role is ideal for someone with a strong background in operations and payroll, ideally within the recruitment or staffing sector.
August / September start
6-month contract; could be extended
Responsibilities
Operations & Office Management
- Ensure smooth daily operations across all departments
- Approve freelance bookings and permanent placements
- Maintain internal systems and oversee office facilities and supplies
HR & Compliance
- Manage HR administration with support from external HR consultants
- Handle staff onboarding/offboarding
- Oversee compliance for freelancers (IR35, visas, documentation)
- Ensure insurance and legal documents are up to date
Payroll & Invoicing/Credit Control
- Process weekly freelance payroll, self-bill invoices, and remittances
- Handle client timesheet approvals and invoice generation
- Manage credit control and chase outstanding payments
Reporting & Systems
- Weekly/monthly margin, GP, and pipeline reports
- Keep all mailboxes clear and respond promptly
Requirements:
- Proven experience in office or operations management
- Knowledge of freelance payroll and recruitment systems
- Impeccable attention to detail and organisational skills
- Discretion and professionalism when handling confidential information
- Comfortable managing multiple systems and prioritising workload
- Track record in recruitment would be an advantage
August / September start
6-month contract; could be extended
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Contract
Job function
-
Job function
Other
-
Industries
Staffing and Recruiting
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Office Manager employer: EMR | Specialist in Marketing Recruitment
Contact Detail:
EMR | Specialist in Marketing Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific operations and payroll systems used in the recruitment sector. This knowledge will not only help you stand out but also demonstrate your commitment to understanding the role.
✨Tip Number 2
Network with professionals in the recruitment industry, especially those who have experience in office management. Engaging with them can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your previous experiences in managing office operations and payroll during the interview. Highlight specific examples where you improved processes or handled challenges effectively.
✨Tip Number 4
Showcase your attention to detail by preparing questions about the company's current operations and any challenges they face. This will demonstrate your proactive approach and genuine interest in the role.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in office and operations management, particularly in the recruitment sector. Use specific examples that demonstrate your attention to detail and organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for improving processes and supporting teams. Mention your familiarity with payroll systems and compliance, as these are key aspects of the role.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed HR administration or handled payroll. This will show that you have the necessary background for the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your professionalism and attention to detail, which are crucial for an Office Manager.
How to prepare for a job interview at EMR | Specialist in Marketing Recruitment
✨Showcase Your Organisational Skills
As an Office Manager, your ability to keep everything running smoothly is crucial. Prepare examples of how you've successfully managed operations in the past, highlighting your attention to detail and organisational prowess.
✨Demonstrate Your Knowledge of Payroll Systems
Since the role involves handling freelance payroll, be ready to discuss your experience with payroll systems. Familiarise yourself with common challenges in payroll processing and how you've overcome them in previous roles.
✨Prepare for HR and Compliance Questions
Given the HR responsibilities in this position, brush up on your knowledge of compliance issues, especially regarding freelancers. Be prepared to discuss how you've managed onboarding and offboarding processes in the past.
✨Emphasise Your Proactive Approach
The job requires a proactive mindset to improve processes. Think of specific instances where you've identified inefficiencies and implemented solutions. This will demonstrate your initiative and problem-solving skills.
