Job Title: Office Manager
Responsible to: Senior Management/Board of Directors
Summary of Main Department Responsibilities
The Office Manager is responsible for the smooth, efficient, and secure running of the company's buildings and day-to-day office operations. This role oversees facilities, administration, supplier coordination, health and safety compliance, and general support for staff. The Office Manager ensures that the workplace is safe, well-maintained, and fully equipped to support business operations.
Responsibilities & Duties
Building & Facilities Management
Oversee Alarm, Fire & Security systems, ensuring compliance, regular testing, and supplier coordination.
Manage CCTV systems, including maintenance, access control, and incident support.
Oversee Keys & Fobs issuance, tracking, and security procedures.
Coordinate all office Maintenance tasks and contractor visits (electricians, utilities, repairs, etc.).
Manage the Electrical contract, ensuring timely inspections and compliance with regulations.
Ensure Pest Control services are regularly delivered and issues resolved promptly.
Maintain the upkeep and organisation of the Boardroom and common areas.
Oversee Housekeeping standards for all offices.
Manage Fleet Breakdown Cover processes for company vehicles.
Office Operations & Administration
Serve as the primary contact for all office catch-all duties, resolving internal issues as they arise.
Handle all Post duties, including receiving, opening, sorting, and distributing mail.
Manage all Office supplies, including stationery, consumables, and operational equipment.
Oversee Printer/Copier maintenance, supply orders, and service calls.
Ensure reliable Internet service, coordinating with providers to resolve outages or upgrades.
Manage the company IT contract, liaising with IT support and ensuring timely service delivery.
Oversee company Telephones, including landlines, handsets, and VoIP systems.
Training & Accreditation Support
Manage, update, and maintain the accreditations, ensuring documents, evidence, and submissions are kept up to date.
Maintain and monitor training matrices for Delta Obstruction Lighting, tracking required qualification and renewals before training expires.
Liaise with training providers, or...
Office Manager in Rochdale employer: Empower Digital
Trilogy Active is an exceptional employer that prioritises the holistic wellbeing of its team members, offering a supportive and friendly work environment at Belper Leisure Centre. With a range of benefits including free health and fitness memberships, generous annual leave, and access to wellness resources, employees are encouraged to thrive both personally and professionally. The culture fosters teamwork and flexibility, making it an ideal place for those seeking meaningful and rewarding employment in the recreation sector.
