At a Glance
- Tasks: Manage office operations, facilities, and staff support to ensure a smooth workplace.
- Company: Join a dynamic company focused on efficient office management.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Other info: Permanent position with opportunities for growth in a collaborative team.
- Why this job: Be the backbone of the office, ensuring everything runs smoothly and efficiently.
- Qualifications: Strong organisational skills and experience in office administration.
The predicted salary is between 30000 - 30000 £ per year.
The Office Manager is responsible for the smooth, efficient, and secure running of the company’s buildings and day-to-day office operations. This role oversees facilities management, administration, supplier coordination, health & safety compliance, and general staff support. The successful candidate will ensure the workplace is safe, well-maintained, and fully equipped to support business operations.
Key Responsibilities & Duties
- Building & Facilities Management
- Oversee alarm, fire, and security systems, ensuring compliance, regular testing, and supplier coordination.
- Manage CCTV systems, including maintenance, access control, and incident support.
- Control keys and fobs, including issuance, tracking, and security procedures.
- Coordinate office maintenance tasks and contractor visits (electricians, utilities, repairs, etc.).
- Manage electrical contracts, ensuring inspections and compliance requirements are met.
- Ensure pest control services are carried out regularly and issues are resolved promptly.
- Maintain the boardroom and common areas to a high standard.
- Oversee housekeeping standards across all office areas.
- Manage fleet breakdown cover processes.
- Office Operations & Administration
- Act as the main point of contact for general office queries and internal support.
- Manage all post duties, including receiving, sorting, and distributing mail.
- Oversee office supplies (stationery, consumables, and equipment).
- Manage printer/copier maintenance, supplies, and service calls.
- Ensure reliable internet services, liaising with providers for issues or upgrades.
- Manage IT support contracts and ensure timely service delivery.
- Oversee company telephone systems (landlines, handsets, VoIP).
- Training & Accreditation Support
- Maintain and update company accreditations, ensuring documentation is current and compliant.
- Monitor training matrices for Delta Obstruction Lighting, ensuring qualifications are valid and renewed on time.
- Liaise with training providers and organise training sessions.
- Maintain accurate records of all certifications.
- Delta Obstruction Lighting Support
- Support transition from enquiry/estimating to operations by reviewing quotes and purchase orders.
- Set up job folders and prepare RAMS job packs for the Operations Manager.
- Attend operational meetings as required.
- Liaise with Directors regarding interim and final invoicing.
- Staff & HR Administration Support
- Manage holiday records for all staff, ensuring accuracy and up-to-date tracking.
- Provide HR administrative support (onboarding, file management, compliance).
- Conduct company inductions for new employees.
- Cleaners & Contractor Coordination
- Oversee cleaners and cleaning schedules to maintain hygiene standards.
- Manage external suppliers and contractors, ensuring service delivery meets expectations.
- Working Alongside the Stores Manager
- This role works closely with the Stores Manager to support the operational running of the yard, workshop, equipment, and group vehicles.
- Key areas include yard organisation, safety checks, and maintenance coordination.
- Forklift servicing records, LOLER certification, and training compliance.
- Monitoring stores heating and gas bottle supplies.
- Supporting housekeeping standards across yard and workshop.
- Coordinating maintenance jobs and contractor works.
- Managing roller shutter door servicing and repairs.
- Overseeing skip hire, waste management, and cost tracking.
- Vehicles & Fleet Support
- Assist with sourcing and purchasing vehicles.
- Manage fleet breakdown processes and driver support.
- Maintain fuel card records (ordering, cancellations, tracking).
- Monitor and log monthly mileage submissions.
- Track MOTs, arrange bookings, and follow up on advisories.
- Ensure RAMS documentation is up to date for vehicle-related activities.
- Report and manage vehicle incidents, liaising with insurers.
- Schedule and track vehicle servicing to minimise downtime.
- Maintain the vehicle insurance database, including driver allocations.
Other Details
- Position: Permanent, Full-Time (5 days per week)
- Working Hours: Monday to Friday, 8:00am - 5:00pm
- Location: Rochdale (Office-Based)
- Salary: £30,000 per annum
Office Manager employer: Empower Digital Limited
At Tomato Plant, we pride ourselves on being an excellent employer, offering a supportive work culture that prioritises the health, safety, and welfare of our team. With a commitment to professional development, employees benefit from regular training and opportunities for growth within the heavy construction plant haulage sector. Located in London and Southern England, we provide a dynamic environment where you can contribute to high-profile projects while enjoying competitive benefits, including generous holiday allowances and full PPE equipment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on an Office Manager role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills in facilities management and administration can make their office run smoothly.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Focus on your experience with supplier coordination and health & safety compliance to highlight your fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight relevant experience in facilities management, administration, and any health & safety compliance you've handled. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific responsibilities from the job description that excite you and how your past experiences align with them.
Showcase Your Organisational Skills:As an Office Manager, organisation is key! In your application, give examples of how you've successfully managed multiple tasks or projects at once. This will show us you can handle the day-to-day operations smoothly.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Empower Digital Limited
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Office Manager. Familiarise yourself with facilities management, health & safety compliance, and supplier coordination. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you've successfully managed office operations or coordinated with suppliers. Be ready to discuss how you handle multiple tasks and ensure everything runs smoothly.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company's culture, team dynamics, and expectations for the Office Manager role. This shows that you're engaged and serious about finding the right fit for both you and the company.
✨Dress the Part
First impressions matter! Dress professionally to convey that you take the opportunity seriously. A smart outfit can boost your confidence and set a positive tone for the interview.
