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For Companies At a Glance
- Tasks: Coordinate projects, manage resources, and ensure smooth operations across teams.
- Company: Join a supportive team in a dynamic and growing environment.
- Benefits: Competitive salary, professional development, and exposure to significant projects.
- Why this job: Be the key link between teams and clients while managing exciting projects.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Ideal for proactive problem-solvers looking to grow in their careers.
The predicted salary is between 36000 - 60000 £ per year.
This is a pivotal role within the operations team. The successful candidate will be responsible for scheduling field resources, preparing operational documentation (including RAMS and Project Information Sheets), coordinating logistics, and acting as a key link between Sales, Field Teams and Clients. The role requires excellent organisational skills, strong written communication ability, and the confidence to manage multiple live projects in a fast-paced environment.
Key Responsibilities
- Scheduling & Resource Management
- Use the company scheduling system to allocate engineers, rigs and equipment to projects
- Monitor and manage resource availability across multiple live sites
- Provide accurate availability updates to the Sales team to support quoting and tendering
- Flag clashes, shortages or operational risks to the Operations Manager
- Assist with forward planning to ensure smooth project delivery
- Documentation & Compliance
- Prepare site-specific RAMS (Risk Assessments & Method Statements)
- Produce Project Information Sheets for field teams
- Ensure documentation reflects the scope of works, equipment and site conditions
- Issue documentation to clients in line with company procedures
- Maintain accurate project records within internal systems
- Field Team Support
- Book accommodation and travel for field personnel
- Order PPE and project-specific equipment as required
- Support mobilisation and demobilisation of rigs and equipment
- Act as first point of contact for engineers requiring operational assistance
- Assist with logistics coordination and last-minute changes
- Occasional out of hours support with accommodation and paperwork
- Client and Internal Communication
- Respond to client emails and phone calls in a professional and timely manner
- Liaise with clients to confirm site access, programme dates and documentation requirements
- Support Sales and Operations with general project administration
- Escalate commercial or contractual matters appropriately
- General Administration
- Maintain accurate records within internal systems
- Support document control processes
- Assist with operational reporting where required
- Provide general administrative support to the Operations Team
Skills & Experience Required
Essential:
- Strong organisational and time-management skills
- Excellent written and verbal communication skills
- High attention to detail
- Confident using scheduling or resource management systems
- Proficient in Microsoft Office (particularly Word and Excel)
- Ability to manage multiple projects simultaneously
- Calm and solution-focused under pressure
Desirable:
- Experience within construction, ground investigation, geotechnical or UXO sectors
- Experience writing RAMS
- Understanding of field operations logistics
- Knowledge of PPE standards and site compliance requirements
Personal Attributes
- Proactive and self-motivated
- Structured and process-driven
- Strong problem-solver
- Team player with the ability to communicate confidently at all levels
- Commercially aware and operationally minded
What We Offer
- Competitive salary (dependent on experience)
- Supportive and growing team environment
- Exposure to technically complex and nationally significant projects
- Opportunities for professional development
Project Coordinator in Hoddesdon employer: Employer
Contact Detail:
Employer Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in Hoddesdon
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Be ready to discuss how your skills in scheduling and resource management can help them achieve their goals. Show them you’re not just another candidate!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to show you were engaged and are genuinely interested in the role.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining our team. Plus, it shows you’re proactive and know where to find us!
We think you need these skills to ace Project Coordinator in Hoddesdon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your organisational skills and experience in project coordination. We want to see how your background aligns with the key responsibilities mentioned in the job description.
Show Off Your Communication Skills: Since strong written communication is essential for this role, ensure your application is clear, concise, and free of errors. Use professional language but let your personality shine through – we love a bit of character!
Highlight Relevant Experience: If you've worked with scheduling systems or have experience in logistics, make it known! We’re looking for candidates who can manage multiple projects, so share specific examples that demonstrate your ability to juggle tasks effectively.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Employer
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with scheduling systems, RAMS, and the logistics involved in project management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple projects or resources. Highlight how you prioritised tasks and maintained attention to detail, as these are crucial skills for this role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communicate Clearly and Professionally
Since strong written and verbal communication is key, practice articulating your thoughts clearly. You might be asked to respond to hypothetical client scenarios, so think about how you'd handle those situations professionally. Remember, clarity can set you apart!
✨Be Ready for Problem-Solving Questions
Expect questions that assess your ability to stay calm under pressure and solve problems. Prepare a few scenarios where you faced challenges in project coordination and explain how you resolved them. This will demonstrate your proactive and solution-focused mindset.