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For Companies At a Glance
- Tasks: Support the CEO and leadership team with executive tasks and company operations.
- Company: Join a pioneering virtual reality company transforming retail experiences.
- Benefits: Enjoy remote work, generous leave, and team retreats.
- Why this job: Be at the heart of innovation in a fast-paced, creative environment.
- Qualifications: 5+ years as an Executive Assistant, ideally in startups or scale-ups.
- Other info: Work with top brands and be part of a dynamic, growing team.
The predicted salary is between 36000 - 60000 ÂŁ per year.
About Emperia
The Emperia platform powers the creation and management of immersive virtual experiences for brands across multiple retail sectors. The platform marries the reach and accessibility of e-commerce with the impact of physical customer service shopping experience while leveraging the unique traits of the virtual space; adding a layer of customer engagement, personalization, data monitoring and omnichannel cohesion.
The Emperia team consists of 3D environment engineers and technical artists joined by fashion and retail industry veterans and branding experts. Hailed a virtual reality pioneer by Forbes Magazine, Emperia is working with some of the world’s leading names in fashion and retail, including Dior, Burberry, Lacoste, Tommy Hilfiger and more.
Emperia has been named an IDC Innovator in 2023; the top 10 most innovative company in Web3, metaverse, blockchain and cryptocurrency for 2023, by Fast Company; one of the most promising advertising and marketing tech startups of 2022 by BusinessInsider; is a proud British Fashion Council Patron and is the winner of a Webby 2023 Award and a Plug & Play Brand & Retail Europe Start-Up Award.
Our Values
- Creativity - Creative solutions are the key driver to product quality & company growth
- Making an Impact - Prioritise activities that impact our customers most.
- Drive - Passionate about what we do and see no obstacles.
- Accountability - We are a team, but we take full responsibility for our actions to drive ourselves, the team and the company forward.
- Be Direct - We value clarity and believe that direct communication is a shortcut to great results
- Stay Curious - Learn new skills, invent new methods and approaches, and become better at what we do day by day.
Your Role
We are looking for an experienced Executive Assistant to act as a trusted right hand to our CEO and senior leadership team. This is a broad, hands-on role at the centre of the business. You will own executive support, people operations, and day-to-day company operations, ensuring the company runs smoothly as we continue to scale globally.
You’ll be comfortable working autonomously, handling sensitive information with discretion, and switching seamlessly between strategic priorities and practical execution.
Responsibilities | What You Will Be Doing
- Provide high-level support to the CEO, including complex diary management, inbox prioritisation and travel coordination
- Support the senior leadership team on an ad-hoc basis across travel, recruitment, HR support and special projects
- Prepare agendas, decks, minutes and action tracking for leadership, management and board meetings
- Own people operations processes, including recruitment coordination, onboarding, offboarding, HRIS management and policy maintenance
- Manage Employer of Record (EoR) relationships and employee lifecycle processes
- Oversee company operations, including virtual office management, software tooling and subscriptions
- Support team rhythm and culture initiatives, including weekly team meetings, leadership offsites and the annual company retreat
Requirements
- 5+ years’ experience in an Executive Assistant role, with exposure to people operations and/or business operations a plus
- Proven experience supporting a CEO or Founder in a fast-paced environment
- Experience working in startups or scale-ups, ideally within distributed, international teams
- Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously
- Demonstrated experience handling confidential and sensitive information with discretion
- Comfortable owning processes end-to-end and working autonomously
- Experience supporting people operations processes, including onboarding, offboarding and policy management
- Clear, confident written and verbal communication skills
- Comfortable working across UK and US time zones
- Strong working knowledge of Google Workspace, Slack, Canva and Notion
About You
- Calm, proactive and highly organised
- Naturally anticipates needs and solves problems before they escalate
- Comfortable juggling multiple priorities without losing sight of the detail
- Pragmatic and solutions-focused, with a “get things done” mindset
- Enjoys working closely with senior leaders and being at the heart of the business
- Thrives in a fast-moving, evolving environment
Benefits of Working With Us
- Fully remote team
- In-person retreat with the entire Emperia team
- 33 days of annual leave, including UK
Executive Assistant to CEO/ Co-Founder in London employer: Emperia
Contact Detail:
Emperia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO/ Co-Founder in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us you’re not just interested in the role, but also in how you can contribute to our mission at Emperia.
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the Executive Assistant role. Highlight your experience and how it aligns with our values of creativity and accountability.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant to CEO/ Co-Founder in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and managing multiple priorities, as this will show us you’re a great fit for our fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and passion for the role. Share specific examples of how you've made an impact in previous positions, and don’t forget to mention why you’re excited about joining Emperia!
Showcase Your Skills: We want to see your organisational and time-management skills shine through. Use bullet points to clearly outline your relevant experience with diary management, travel coordination, and people operations processes.
Apply Through Our Website: For the best chance of success, make sure to apply through our website. This way, we can easily track your application and get back to you quickly. We can’t wait to hear from you!
How to prepare for a job interview at Emperia
✨Know Your Stuff
Before the interview, dive deep into Emperia's platform and its impact on the retail sector. Familiarise yourself with their key clients like Dior and Burberry. This will not only show your genuine interest but also help you connect your skills to their needs.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've managed complex schedules or handled sensitive information in the past. Be ready to discuss specific tools you’ve used, like Google Workspace or Notion, to keep everything running smoothly.
✨Demonstrate Your Proactivity
Emperia values a proactive approach. Think of instances where you anticipated needs before they arose or solved problems efficiently. Share these stories during your interview to highlight your ability to thrive in a fast-paced environment.
✨Communicate Clearly
Since clear communication is crucial for this role, practice articulating your thoughts concisely. Whether it’s discussing your experience or asking questions about the company, ensure you convey your points confidently and directly.
