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- Tasks: Coordinate logistics for events, ensuring a seamless delegate experience from start to finish.
- Company: Emota is an award-winning global events agency creating impactful experiences.
- Benefits: Enjoy volunteer days, enhanced leave, health insurance, and more perks.
- Why this job: Join a dynamic team, travel internationally, and make a real impact in event management.
- Qualifications: Previous event management experience or a degree in event management is preferred.
- Other info: Diversity and inclusion are key; all backgrounds are encouraged to apply.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Meetings and Events Project Co-ordinator
Ashby-de-la-Zouch, United Kingdom
Job Title: Meetings and Events Project Co-ordinator
Brand: Emota
Location: UK: Ashby-de-la-Zouch or London or Manchester (2 days a week minimum in one of these offices)
Reporting to: Senior Project Manager
Direct report(s): None
A bit about the role …
You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience.
This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event.
By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
What will you do …
Delegate and Database Management:
- Set-up and administer event websites. Including collation and inputting of delegate details
- Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation
- Manage attendee communications and associated timelines
- Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme
- Produce signage, badges, on-site manuals and other documentation
- Order currency, uniforms, mobile phones, laptops and other on-site equipment
- On-site attendance at events
- Help with the selection of venues and production of event proposals
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Client Liaison and Development:
- Setting-up and maintenance of client files from confirmation of event to completion and evaluation
- Manage client communications and associated timelines
- Foster the development of your client account by managing delegate relationships through operational delivery
Budget Management:
- Deliver financial aspects of events following company processes
- Help with identification and documentation of cost avoidance / saving measures
- Comply with company and client invoicing processes
- Help with scope management
- Help prepare budgets and final reconciliations within agreed timelines
What do you need to have …
- Within a commutable driving distance of one of our UK offices
- Either previous event management experience or a degree in event management
- Team motivator and professional team member
- A focus on accuracy, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
- With enthusiasm in abundance, you will be organised
- The flexibility to travel overseas
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Privacy policy and recruitment notices apply where required. Your privacy is important to us, and you should review our Recruitment Privacy Notice before submitting your job application. By providing your acknowledgement, you agree that we may use your information for recruiting purposes over the next 24 months.
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UK & Ireland – Demographic questions
Voluntary Self-Identification: Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive. For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded in an anonymized format and maintained in a confidential file separate from personnel records.
As set forth in Inizio\’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
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Meetings and Events Project Co-ordinator employer: Emotaexperiences
Contact Detail:
Emotaexperiences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings and Events Project Co-ordinator
✨Tip Number 1
Familiarise yourself with the latest trends in event management. Understanding current best practices and technologies can give you an edge when discussing your ideas during interviews.
✨Tip Number 2
Network with professionals in the events industry. Attend local events or join online forums to connect with others who can provide insights or even refer you to opportunities at Emota.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. Be ready to share specific examples of how you've successfully managed logistics or delegate experiences in past roles.
✨Tip Number 4
Research Emota's previous events and client partnerships. Showing that you understand their work and values can help you stand out as a candidate who is genuinely interested in the role.
We think you need these skills to ace Meetings and Events Project Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management or related fields. Emphasise any previous roles where you coordinated logistics, managed budgets, or liaised with clients.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that align with the job description, such as managing delegate communications or organising events.
Highlight Relevant Skills: In your application, focus on skills mentioned in the job description, like proficiency in Excel and Microsoft Office Suite. Provide examples of how you've used these skills in past roles.
Showcase Your Flexibility: Since the role involves national and international travel, mention your willingness and ability to travel. Share any past experiences that demonstrate your adaptability in different environments.
How to prepare for a job interview at Emotaexperiences
✨Showcase Your Event Management Experience
Make sure to highlight any previous experience you have in event management. Discuss specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Strong Communication Skills
As a Meetings and Events Project Co-ordinator, you'll need to liaise with clients and delegates. Prepare examples of how you've effectively communicated in past roles, whether through managing client expectations or coordinating with team members.
✨Be Prepared for Budget Discussions
Since budget management is a key part of the role, be ready to discuss your experience with financial aspects of events. Bring examples of how you've managed budgets, identified cost-saving measures, or reconciled expenses in previous positions.
✨Emphasise Your Organisational Skills
This role requires a high level of organisation. Be prepared to talk about your methods for keeping track of multiple tasks and deadlines. You might even want to share tools or systems you use to stay organised, especially in a fast-paced environment.
