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- Tasks: Support planning and delivery of innovative exhibitions and projects.
- Company: Award-winning global events agency with a creative culture.
- Benefits: Competitive salary, private medical insurance, and opportunities for travel.
- Why this job: Join a dynamic team and make an impact in the events industry.
- Qualifications: 3 years' project coordination experience and proficiency in Microsoft Office.
- Other info: Hybrid working model with excellent growth and learning opportunities.
The predicted salary is between 28800 - 48000 £ per year.
A bit about the role ... As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senior Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.
What you'll be doing ... Your key responsibilities include the following:
- Project Coordination: Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget. Help coordinate internal and external meetings including agendas, meeting notes and action points. Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet. Work alongside other Service Lines including Creative, Logistics and Live Production.
- Budget Management: Assist in tracking budgets, client POs and invoicing using our company tools. Support cost reconciliations and expense reporting post event.
- Client and Stakeholder Support: Provide timely communication to Project Lead and across relevant delivery teams. Prepare presentations and documentation for internal and client-facing use.
- Onsite Support: You will travel globally, participating in on-site set-up, delivery and breakdown. Support the broader team onsite, being a point of contact for crew and suppliers.
What you'll need to have ... A passion for Environments/ Exhibitions and the events industry overall. 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning. The ability to maintain an organised approach across multiple projects with differing timelines. Proficiency in Microsoft Office and experience of using project management tools. A comfortability with travelling and attending onsite events globally. A proactive and solution orientated mindset.
Just a few of our Benefits ... We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives. Inizio Engage, XD offers a suite of benefits and perks including (but not limited to): Access to some of the most exciting and engaging live events on a global stage. Opportunities to travel, grow and push your production boundaries. Competitive salary and compelling annual leave and volunteering leave package. Private Medical and Life Insurance. Pension Scheme. Group Income Protection.
A bit about us .... Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others. Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive.
Project Coordinator in London employer: Emotaexperiences
Contact Detail:
Emotaexperiences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the events industry and let them know you're on the lookout for a Project Coordinator role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Get your portfolio ready! Showcase your past projects, especially those related to exhibitions and events. A well-organised portfolio can really set you apart and give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching the company and its recent projects. Show them you’re genuinely interested in their work and how you can contribute as a Project Coordinator. Tailor your answers to highlight your relevant experience and skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and being part of our exciting projects.
We think you need these skills to ace Project Coordinator in London
Some tips for your application 🫡
Show Your Passion: Let your enthusiasm for the events industry shine through in your application. We want to see that you’re genuinely excited about project coordination and creating impactful experiences.
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, especially in exhibit or booth planning. We love seeing how your skills align with what we do, so don’t hold back!
Be Clear and Concise: When writing your cover letter, keep it straightforward. We appreciate clarity, so get to the point about why you’re a great fit for the role and how you can contribute to our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Emotaexperiences
✨Know Your Projects
Before the interview, take some time to research the types of exhibitions and projects the company has worked on. Familiarise yourself with their style and approach. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Master the Tools
Since the role involves using project management tools like Smartsheet, make sure you're comfortable with these platforms. If you have experience with similar tools, be ready to share specific examples of how you've used them to manage timelines and budgets effectively.
✨Prepare for Scenario Questions
Expect questions that ask you to describe how you would handle specific project challenges. Think of examples from your past experience where you successfully coordinated multiple elements or resolved conflicts. This will demonstrate your problem-solving skills and proactive mindset.
✨Align with Company Values
Emota values empowerment, collaboration, and integrity. Reflect on your personal values and think of examples that illustrate how you embody these principles. Be prepared to discuss how your values align with theirs, as this can set you apart from other candidates.
