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- Tasks: Manage global meetings and events for pharmaceutical clients, ensuring profitability and compliance.
- Company: Join Emota, an award-winning global events agency with a focus on impactful experiences.
- Benefits: Enjoy volunteer days, enhanced leave, pension, health insurance, and more.
- Why this job: Be part of exciting international events and make a real difference in client experiences.
- Qualifications: 4+ years in event management, strong organisational skills, and budget management experience.
- Other info: Diverse and inclusive workplace that values your unique contributions.
The predicted salary is between 36000 - 60000 Ā£ per year.
A bit about the role ...
Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation. This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, onāsite and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
What will you do ...
- Project Management: Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and breakāouts and housing blocks and attrition. Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers. Manage and coāordinate client requirements with all 3rd party suppliers/internal service providers. Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners. Travel onāsite to conduct site inspections including planning meetings with all suppliers and for delivery of the event. Manage post event metric reporting.
- Client Liaison and Development: Deliver first class customer service following clients goals. Plan, attend and implement client planning meetings ā faceātoāface, hybrid and virtual including debriefs. Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices. Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow. Accomplish scope management ā to identify and charge clients for outāofāscope activities. Track cost avoidance / saving measures. Ensure compliance with company and client invoicing processes. Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event.
- General: To work with appropriate support departments to ensure the delivery of client measurables. Assist new starters by taking on the role of 'Buddy'. Apply our mission, vision and values. Comply with all company and client procedures. Maintain good longāterm relationships with hotels, venues and suppliers, to ensure the best value for money for your clients. Be an ambassador for the agency. To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach.
What do you need to have ...
- Organiser with a minimum of 4 years event management delivery of corporate events.
- Experience managing event budgets from initial budget, through revisions and reconciliation.
- Team motivator and professional team member.
- A focus on accuracy, detail, consistency and dedicated to customer service.
- Intermediate level Excel (can maintain complex spreadsheets).
- The ability and desire to travel onāsite internationally.
A bit about us ....
Emota is an awardāwinning global events agency that creates and delivers engaging, impactful experiences. Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Project Manager in London employer: Emotaexperiences
Contact Detail:
Emotaexperiences Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Meetings and Events Project Manager in London
āØTip Number 1
Network like a pro! Attend industry events, webinars, or local meetups to connect with people in the meetings and events space. You never know who might have a lead on your dream job!
āØTip Number 2
Show off your skills! Create a portfolio showcasing your past events, budgets, and client feedback. This will give potential employers a clear picture of what you can bring to the table.
āØTip Number 3
Donāt be shy about following up! After an interview or networking event, drop a quick thank-you email. It keeps you fresh in their minds and shows your enthusiasm for the role.
āØTip Number 4
Apply through our website! We love seeing applications directly from candidates who are excited about joining us. Plus, it gives you a better chance to stand out in the crowd!
We think you need these skills to ace Meetings and Events Project Manager in London
Some tips for your application š«”
Tailor Your Application: Make sure to customise your CV and cover letter for the Meetings and Events Project Manager role. Highlight your event management experience and how it aligns with what weāre looking for at Emota.
Showcase Your Skills: Donāt forget to emphasise your organisational skills and budget management experience. We want to see how youāve successfully managed events in the past, so share specific examples!
Be Authentic: Let your personality shine through in your application. We value authenticity and want to get a sense of who you are beyond just your qualifications. Be yourself!
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. Itās the easiest way for us to review your application and get back to you quickly!
How to prepare for a job interview at Emotaexperiences
āØKnow Your Events Inside Out
Before the interview, make sure you research Emota and their past events. Familiarise yourself with their style, client base, and any recent projects. This will help you demonstrate your understanding of their needs and how you can contribute to their success.
āØBudget Management Skills are Key
Since budget management is a crucial part of the role, be prepared to discuss your experience with financial tracking and budget reconciliation. Bring examples of how you've successfully managed budgets in previous roles, and be ready to explain your approach to ensuring profitability.
āØShowcase Your Organisational Skills
As a Meetings and Events Project Manager, organisation is everything. Prepare to share specific examples of how you've managed multiple events or projects simultaneously. Highlight your attention to detail and how you ensure that every aspect of an event runs smoothly.
āØDemonstrate Your Customer Service Focus
Emphasise your commitment to delivering first-class customer service. Be ready to discuss how you've built and maintained relationships with clients and suppliers in the past. Share stories that showcase your ability to meet client expectations and resolve any issues that arise.
