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For Companies At a Glance
- Tasks: Coordinate exciting events and manage delegate details for impactful experiences.
- Company: Join Emota, an award-winning global events agency with a vibrant culture.
- Benefits: Flexible work locations, travel opportunities, and a focus on sustainability.
- Why this job: Be part of a team that creates engaging experiences and inspires change.
- Qualifications: Event management experience or relevant degree; strong organisational skills required.
- Other info: Diverse and inclusive workplace where your unique perspective is valued.
The predicted salary is between 28800 - 43200 £ per year.
Overview: Meetings and Events Project Co-ordinator – Manchester, United Kingdom.
Brand: Emota. Location: UK: Ashby-de-la-Zouch or London or Manchester (2 days a week minimum in one of these offices).
Reporting to: Senior Project Manager. Direct report(s): None.
What you will do
- Delegate and Database Management:
- Set-up and administer event websites, including collation and inputting of delegate details.
- Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation.
- Manage attendee communications and associated timelines.
- Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme.
- Produce signage, badges, on-site manuals and other documentation.
- Order currency, uniforms, mobile phones, laptops and other on-site equipment.
- On-site attendance at events.
- Help with the selection of venues and production of event proposals.
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach.
- Setting-up and maintenance of client files from confirmation of event to completion and evaluation.
- Manage client communications and associated timelines.
- Foster the development of your client account by managing delegate relationships through operational delivery.
- Deliver financial aspects of events following company processes.
- Help with identification and documentation of cost avoidance/saving measures.
- Comply with company and client invoicing processes.
- Help with scope management.
- Help prepare budgets and final reconciliations within agreed timelines.
What you need to have
- Within a commutable driving distance of one of our UK offices.
- Either previous event management experience or a degree in event management.
- Team motivator and professional team member.
- A focus on accuracy, consistency and dedicated to customer service.
- Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite.
- With enthusiasm in abundance, you will be organised.
- The flexibility to travel overseas.
A bit about us
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive. We do not discriminate on the basis of protected status under any applicable law.
Meetings and Events Project Co-ordinator in London employer: Emotaexperiences
Contact Detail:
Emotaexperiences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings and Events Project Co-ordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend local meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your previous event management projects. Whether it's photos, testimonials, or detailed descriptions, having tangible evidence of your work can really set you apart from the competition.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to companies you admire, like Emota, and express your interest in working with them. A well-crafted email can go a long way in making a memorable impression.
✨Tip Number 4
Stay organised and follow up! Keep track of all your applications and follow up with a friendly email if you haven’t heard back after a week or two. It shows your enthusiasm and keeps you on their radar!
We think you need these skills to ace Meetings and Events Project Co-ordinator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in event management. We want to see how your skills align with the role of Meetings and Events Project Co-ordinator, so don’t hold back!
Show Your Enthusiasm: Let your passion for events shine through in your application. We love candidates who are excited about creating impactful experiences, so share any personal projects or experiences that showcase your enthusiasm!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key achievements and skills stand out without unnecessary fluff.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Emotaexperiences
✨Know Your Events Inside Out
Before the interview, make sure you research Emota and their past events. Familiarise yourself with their style and approach to event management. This will not only show your enthusiasm but also help you discuss how your skills can align with their projects.
✨Showcase Your Organisational Skills
As a Meetings and Events Project Co-ordinator, organisation is key. Prepare examples of how you've successfully managed multiple tasks or events simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your ability to stay on top of things.
✨Demonstrate Your Client Liaison Experience
Client communication is crucial in this role. Be ready to share specific instances where you've effectively managed client relationships or resolved issues. This will illustrate your customer service focus and ability to foster strong connections.
✨Emphasise Your Budget Management Skills
Since budget management is part of the job, come prepared with examples of how you've handled financial aspects in previous roles. Discuss any cost-saving measures you've implemented and how you ensured compliance with invoicing processes.
