Project Manager - Virtual Events

Brand: Ashby-de-la-Zouch or Manchester (hybrid - min 2 days a week in nearest office)

Reporting to: Senior Project Director, Project Managers, Senior Project Managers and Senior Project Executives

As a dynamic and strategic-minded Project Director specialising in Meetings and Events, you will help build excellence in delivery for our global projects with our renowned clients. As a true champion for the highest levels of project management, best practice, and process compliance, you will lead team members to provide first-class solutions. Working with the Director of Meetings and Events, you will develop positive client relationships using your industry knowledge to develop our market leading capabilities. This role, which includes national and international travel, will involve client partners, supplier, team and financial management at all stages.

We offer a comprehensive benefits package including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

Project Management:

• Lead the meetings and events delivery teams to ensure quality of delivery and financial health of associated projects
• Be operational on high-profile client projects
• Fulfil the role of Project Lead for the service line for multi-disciplined projects
• Support the Director of Meetings and Events with forecasting and financial analysis for assigned accounts
• Review and analyse financial tools to ensure health of all projects
• Be a subject matter expert on company financial tools
• Responsible for the preparation and maintenance of budgets throughout the lifecycle on designated projects
• Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
• Oversee accurate final reconciliation of events within agreed timelines

Client Liaison and Account Development:

• Help present event proposals to clients
• Plan, attend and complete client planning meetings both F2F and virtual
• Manage preparation of supportive meeting planning materials for client planning meetings
• Ensure the client is up to date with all aspects of meeting planning arrangements throughout the course of the programme
• Collaborate with Director of Meetings and Events and other team members, maintain client SOPs and train team members
• Lead on recruitment of Project Managers, Project Executives and input to their mentoring and development
• Work towards client and company-driven service level agreements (SLAs) for all events

Requirements:

• Previous experience (7+ years) of managing and delivering meetings and events in a corporate setting in global destinations
• Experience managing event budgets from creation through to revisions and reconciliation in multiple currencies
• Event project management and resource management skills
• A customer-centric approach to event delivery
• Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
• A flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site
• Experience working with Pharmaceutical/Healthcare clients
• Previous event agency experience

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Our company is dedicated to building a diverse, inclusive, and authentic workplace.