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For Companies At a Glance
- Tasks: Support planning and delivery of exciting live events and projects.
- Company: Join Emota, an award-winning agency creating unforgettable brand experiences.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and a hybrid working model.
- Why this job: Be part of a creative team making impactful moments in the events industry.
- Qualifications: 1-3 years in project coordination; passion for live production is essential.
- Other info: Diversity and inclusion are key; all backgrounds encouraged to apply.
The predicted salary is between 28800 - 43200 Β£ per year.
Emota create unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events and Exhibitions, underpinned by industry-leading sustainability, DEI, Health and Safety and ground-breaking production practices. We are delighted to present an opportunity for a Project Coordinator to join our award-winning Live Production team to help us create moments that matter.
What you will be doing...
As a Project Coordinator, you will play a pivotal role in supporting the planning and delivery of innovative, high-impact experiential and live event projects. Reporting to a Senior Producer, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with one of our creative and collaborative offices in either London, Manchester or Ashby-de-la-Zouch.
Your key responsibilities include the following:
- Project Coordination: Assist our team of Producers, Senior Producers, and Executive Producers in planning, executing and closing out Event Production projects according to deadlines against budget. Help coordinate internal and external meetings including agendas, meeting notes and action points. Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet. Work alongside other Service Lines including Creative, Logistics and Environments.
- Budget Management: Assist in tracking budgets, client POs and invoicing using our company tools. Support cost reconciliations and expense reporting post event.
- Client and Stakeholder Support: Provide timely communication to Project Lead and across relevant delivery teams. Prepare presentations and documentation for internal and client-facing use.
- Onsite Support: You will travel globally, participating in on-site event set-up, delivery and breakdown. Support the broader team onsite, being a point of contact for crew and suppliers.
What you will need to have...
- A passion for live production and the events industry overall.
- 1-3 years experience within a project coordination role within the live or virtual events space.
- The ability to maintain an organised approach across multiple projects with differing timelines.
- Proficiency in Microsoft Office and experience of using project management tools.
- A comfortability with travelling and attending onsite events globally.
- A proactive and solution orientated mindset.
Just a few of our benefits...
- 25 days' annual leave plus public holidays, company closure over Christmas plus a personal day and volunteering leave.
- Private Medical and Life Insurance.
- Pension Scheme.
- Group Income Protection.
A bit about us...
Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning & training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the creation and delivery of live and virtual experiences, film, digital, and immersive content. Our family of brands is made up of: Emota, Forty1 and NazarΡ. We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Project Coordinator (Event Production) employer: Emota
Contact Detail:
Emota Recruiting Team
StudySmarter Expert Advice π€«
We think this is how you could land Project Coordinator (Event Production)
β¨Tip Number 1
Familiarise yourself with the latest trends in live event production. Understanding current industry practices and innovations can help you stand out during interviews, as you'll be able to discuss how these trends can be applied to the projects at Emota.
β¨Tip Number 2
Network with professionals in the events industry. Attend local events or join online forums where you can connect with others in the field. This can lead to valuable insights and potentially even referrals for the Project Coordinator role.
β¨Tip Number 3
Showcase your organisational skills by creating a mock project plan. Use tools like Smartsheet to demonstrate your ability to manage timelines and budgets effectively. This practical example can impress interviewers and highlight your readiness for the role.
β¨Tip Number 4
Prepare to discuss your experience with stakeholder communication. Think of specific examples where you've successfully managed client expectations or collaborated with teams, as this is crucial for the Project Coordinator position at Emota.
We think you need these skills to ace Project Coordinator (Event Production)
Some tips for your application π«‘
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, especially within the live or virtual events space. Emphasise your organisational skills and any specific tools you've used, like Microsoft Office or project management software.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for live production and the events industry. Mention how your values align with those of the company and provide examples of how you've successfully managed projects in the past.
Highlight Relevant Skills: In your application, clearly outline your skills related to budget management, stakeholder communication, and project documentation. Use specific examples to demonstrate your proficiency in these areas.
Show Enthusiasm for Travel: Since the role involves global travel for onsite events, express your comfort and excitement about travelling. Share any previous experiences that showcase your adaptability and readiness for such responsibilities.
How to prepare for a job interview at Emota
β¨Show Your Passion for Live Events
Make sure to express your enthusiasm for the live production and events industry during the interview. Share any relevant experiences or projects that highlight your passion, as this role requires a genuine interest in creating unforgettable brand experiences.
β¨Demonstrate Organisational Skills
Since the role involves managing multiple projects with differing timelines, be prepared to discuss how you stay organised. Bring examples of tools or methods you've used in the past to keep track of project documentation, timelines, and budgets.
β¨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges in project coordination. Think of specific scenarios from your previous experience where you successfully navigated obstacles and how you communicated with stakeholders.
β¨Familiarise Yourself with Their Values
Research Emota's values and think about how your personal values align with theirs. Be ready to discuss this alignment during the interview, as they are keen on finding candidates who resonate with their company culture.
