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- Tasks: Support planning and delivery of innovative exhibitions and projects with a dynamic team.
- Company: Join Emota, an award-winning global events agency with a creative culture.
- Benefits: Competitive salary, private medical insurance, travel opportunities, and generous leave packages.
- Why this job: Be part of exciting live events and make a real impact in the events industry.
- Qualifications: 3 years' project coordination experience and a passion for events.
- Other info: Diverse and inclusive workplace that values your unique perspective.
The predicted salary is between 30000 - 50000 £ per year.
Join to apply for the Project Coordinator role at Emota.
Location: Ashby-De-La-Zouch, England, United Kingdom
A Bit About The Role… As a Project Coordinator you will play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senior Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.
What you will be doing…
- Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/Environment projects according to deadlines against budget.
- Help coordinate internal and external meetings including agendas, meeting notes and action points.
- Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet.
- Work alongside other Service Lines including Creative, Logistics and Live Production.
- Assist in tracking budgets, client POs and invoicing using our company tools.
- Support cost reconciliations and expense reporting post event.
- Provide timely communication to Project Lead and across relevant delivery teams.
- Prepare presentations and documentation for internal and client-facing use.
- You will travel globally, participating in on-site set-up, delivery and breakdown.
- Support the broader team onsite, being a point of contact for crew and suppliers.
What you will need to have…
- A passion for Environments/Exhibitions and the events industry overall.
- 3 years' experience within a project coordination role within exhibit/booth planning or broader event planning.
- The ability to maintain an organized approach across multiple projects with differing timelines.
- Proficiency in Microsoft Office and experience of using project management tools.
- A comfortability with travelling and attending onsite events globally.
- A proactive and solution-oriented mindset.
Just a few of our Benefits…
- Access to some of the most exciting and engaging live events on a global stage.
- Opportunities to travel, grow and push your production boundaries.
- Competitive salary and compelling annual leave and volunteering leave package.
- Private Medical and Life Insurance.
- Pension Scheme.
- Group Income Protection.
A Bit About Us… Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Project Coordinator employer: Emota
Contact Detail:
Emota Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, especially those who work at Emota or similar companies. Attend industry events and engage on platforms like LinkedIn to make connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching Emota's recent projects and their approach to exhibitions. Show your passion for environments and events by discussing how your experience aligns with their values and mission during the interview.
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to convey ideas clearly. Consider mock interviews with friends or use online resources to refine your pitch and responses to common interview questions.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Emota team and are ready to take the next step in your career.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Show Your Passion: Let your enthusiasm for environments and exhibitions shine through in your application. We want to see that you’re genuinely excited about the events industry and how you can contribute to our team!
Tailor Your CV: Make sure your CV highlights your project coordination experience, especially in exhibit or event planning. We love seeing relevant skills and experiences that align with what we do at Emota.
Be Clear and Concise: When writing your cover letter, keep it straightforward. We appreciate clarity, so make sure to communicate your key achievements and how they relate to the role without waffling on.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Emota
✨Know Your Projects
Before the interview, take some time to research Emota's past exhibitions and projects. Familiarise yourself with their style and approach. This will not only show your genuine interest in the role but also help you discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
As a Project Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple projects or timelines in the past. Be ready to discuss specific tools you've used, like Smartsheet or Microsoft Office, to keep everything on track.
✨Communicate Clearly
Effective communication is crucial in this role. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, demonstrating your ability to engage with stakeholders.
✨Align with Their Values
Emota values empowerment, collaboration, and integrity. Reflect on your personal values and think of examples that demonstrate how you embody these principles. Be prepared to discuss how you can contribute to their culture and mission during the interview.
