At a Glance
- Tasks: Coordinate logistics for unforgettable meetings and events, ensuring a top-notch attendee experience.
- Company: Join Emota, an award-winning global events agency with a passion for impactful experiences.
- Benefits: Full-time role with opportunities for travel, professional growth, and a supportive team environment.
- Other info: Diverse and inclusive workplace that values your unique contributions.
- Why this job: Be the driving force behind memorable events and make a real difference in client experiences.
- Qualifications: Event management experience or relevant degree, strong communication skills, and a knack for organisation.
The predicted salary is between 36000 - 60000 £ per year.
Meetings and Events Senior Project Co-ordinator
Ashby-de-la-Zouch, United Kingdom
Job Title: Meetings and Events Senior Project Co-ordinator
Brand: Emota
Location: UK: Ashby-de-la-Zouch or Manchester (2 of the 5 days a week to be worked in either Ashby-de-la-Zouch or Manchester [closest to job holder])
Reporting to: Project Director
Direct report(s): None
A bit about the role …
Our team of Project Co-ordinators and Senior Project Co-ordinators dedicated to our Meetings and Events capability, are the true backbone of our efforts to achieve the logistical elements of our memorable meetings and events.
Working for one or more of our clients, you will organise and co-ordinate the logistics of registration, travel, transportation and accommodation to provide a first-class attendee experience. You will work on a range of meetings and events as part of a team to deliver an impeccable attendee experience pre-event, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
You will …
Attendee and Event Management
- Manage smaller-scale events, independently, or with support of Project Executive(s)
- Create event websites. Including collation and inputting of attendee information and generation of reports
- Support with the selection of venues and production of event proposals
- Manage attendee communications and associated timelines
- Ensure that project trackers and the team overall is up to date with all aspects of attendee arrangements throughout the course of the event
- Produce signage, badges, on-site manuals and other event collateral
- Co-ordinate the ordering and shipping of on-site equipment
Budget Management
- Work with Project Managers and Operations Finance Partners to set-up, manage and reconcile project budgets promptly and align with company processes (including supplier invoice management)
- Deliver financial aspects of events following company processes
- With support from Operations Finance Partners, assist with identification and documentation of any cost avoidance / saving measures
- Where applicable, ensure compliance spend data is collated following company procedures working in collaboration with audit teams
- Help with scope management
- Be the primary contact for clients on smaller events, leading communications to ensure expectations are met
- Set-up and maintain client files from confirmation of event to completion and evaluation
- Help with selection of venues and production of event proposals
- Identify any opportunities for growth and bring in Director of Events and Client Engagement Director
- Be a subject matter expert for client processes to guide and support colleagues across the account
General
- Be an ambassador for the agency
- To work with appropriate teams to ensure the delivery of client measurables
- Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients
- Understand, apply and promote our mission, vision and values
- Comply with all company and client procedures
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have …
- Within a commutable driving distance (within an hour) of one of our UK offices
- Previous event management experience (minimum of 2 years) in a corporate setting
- Team motivator and professional team member
- A willingness to support and guide more junior members of the team
- A focus on accuracy, consistency and dedicated to customer service
- The ability to work on clear tasks unsupervised
- Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
- With enthusiasm in abundance, you will be organised
- The flexibility and desire to travel internationally
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
UK & Ireland - Demographic questions
Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive. For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded in an anonymized format and maintained in a confidential file separate from personnel records.
As set forth in Inizio's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
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We use Greenhouse’s AI-powered Talent Matching tool to compare your application against our job requirements.
Meetings and Events Senior Project Co-ordinator employer: Emota
Emota is an excellent employer that fosters a dynamic and inclusive work culture, where innovation and collaboration are at the forefront. With a hybrid working model and a commitment to employee growth, team members have access to ongoing training and development opportunities, ensuring they thrive in their roles. Located in Ashby-de-la-Zouch or Manchester, employees enjoy a vibrant community and the chance to be part of an award-winning team dedicated to creating impactful experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Meetings and Events Senior Project Co-ordinator
✨Tip Number 1
Network like a pro! Attend industry events, join relevant online groups, and connect with people on LinkedIn. The more connections we make, the better our chances of landing that dream job.
✨Tip Number 2
Practice your pitch! Be ready to talk about your experience and what you can bring to the table. We want to impress potential employers with our enthusiasm and knowledge about the role.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing our appreciation and keeping us top of mind. Let’s remind them why we’re the perfect fit for the Meetings and Events team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, we can showcase our passion for the company and the role directly.
We think you need these skills to ace Meetings and Events Senior Project Co-ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Meetings and Events Senior Project Co-ordinator role. Highlight relevant experience, especially in event management and client liaison, to show us you’re the perfect fit for our team.
Craft a Compelling Cover Letter:Your cover letter should tell us why you’re excited about this role and how your skills align with our mission. Be genuine and let your personality shine through – we want to get to know the real you!
Showcase Your Organisational Skills:Since this role involves managing logistics and timelines, make sure to highlight your organisational skills in your application. Share examples of how you've successfully managed events or projects in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Emota
✨Know Your Events Inside Out
Before the interview, make sure you research the company’s past events and their approach to event management. Familiarise yourself with their style and any notable projects they've worked on. This will help you demonstrate your genuine interest and understanding of their operations.
✨Showcase Your Organisational Skills
As a Meetings and Events Senior Project Co-ordinator, organisation is key. Prepare examples from your past experiences where you successfully managed logistics, budgets, or client communications. Be ready to discuss how you keep track of multiple tasks and ensure everything runs smoothly.
✨Prepare for Client Liaison Questions
Expect questions about how you handle client relationships. Think of specific instances where you’ve effectively communicated with clients or resolved issues. Highlight your ability to manage expectations and maintain professionalism, as this is crucial in the role.
✨Demonstrate Your Team Spirit
This role requires collaboration with various teams. Be prepared to talk about how you work within a team, motivate others, and contribute to a positive atmosphere. Share examples that showcase your teamwork skills and how you support your colleagues in achieving common goals.
