At a Glance
- Tasks: Manage global meetings and events for pharmaceutical clients, ensuring profitability and compliance.
- Company: Emota is an award-winning global events agency creating impactful experiences.
- Benefits: Enjoy volunteer days, enhanced leave, pension, health insurance, and more perks.
- Other info: Diversity and inclusion are valued; apply even if you don't meet every requirement.
- Why this job: Join a dynamic team, travel internationally, and make a real impact in event management.
- Qualifications: 4+ years in event management, budget handling, and strong customer service skills required.
The predicted salary is between 36000 - 60000 £ per year.
Meetings and Events Project Manager (12-month fixed term contract)
London, United Kingdom
Job Title: Meetings and Events Project Manager (12-month fixed term contract - maternity leave)
Brand: Emota
Location: UK: London or Manchester, hybrid (minimum of 2 of 5 days a week worked in closest office)
Reporting to: Project Director
Direct report(s): None
A bit about the role …
Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.
This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.
This is a fixed term 12-month contract covering a maternity leave.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
- volunteer days
- enhanced annual leave with an option to buy/sell
- company pension
- life and health insurance
- many other benefits
What will you do …
Project Management:
- Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break‑outs and housing blocks and attrition
- Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
- Manage and co‑ordinate client requirements with all 3rd party suppliers/internal service providers
- Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
- Travel on‑site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
- Manage post event metric reporting
Client Liaison and Development:
- Deliver first class customer service following clients goals
- Plan, attend and implement client planning meetings – face‑to‑face, hybrid and virtual including debriefs
- Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
- Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
- Accomplish scope management – to identify and charge clients for out‑of‑scope activities
- Track cost avoidance / saving measures
General:
- To work with appropriate support departments to ensure the delivery of client measurables
- Assist new starters by taking on the role of 'Buddy'
- Apply our mission, vision and values
- Comply with all company and client procedures
- Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
- Be an ambassador for the agency
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have …
- Organiser with a minimum of 4 years event management delivery of corporate events
- Live within a commutable distance (within 1 hour) of one of our UK offices in London or Manchester
- Experience managing event budgets from initial budget, through revisions and reconciliation
- Team motivator and professional team member
- A focus on accuracy, detail, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets)
- The ability and desire to travel on‑site internationally
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive. For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded in an anonymized format and maintained in a confidential file separate from personnel records.
As set forth in Inizio's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
We use Greenhouse's AI-powered Talent Matching tool to compare your application against our job requirements.
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Meetings and Events Project Manager (12-month fixed term contract) employer: Emota
Emota is an excellent employer that fosters a dynamic and inclusive work culture, where innovation and collaboration are at the forefront. With a hybrid working model and a commitment to employee growth, team members have access to ongoing training and development opportunities, ensuring they thrive in their roles. Located in Ashby-de-la-Zouch or Manchester, employees enjoy a vibrant community and the chance to be part of an award-winning team dedicated to creating impactful experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Meetings and Events Project Manager (12-month fixed term contract)
✨Tip Number 1
Familiarise yourself with the latest trends in event management, especially within the pharmaceutical sector. Understanding industry-specific challenges and innovations can help you stand out during interviews.
✨Tip Number 2
Network with professionals in the events industry, particularly those who have experience in managing corporate events. Attend relevant conferences or webinars to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Prepare to discuss your previous experiences in detail, focusing on how you've successfully managed budgets and logistics for events. Be ready to share specific examples that demonstrate your problem-solving skills and attention to detail.
✨Tip Number 4
Research Emota and its mission, vision, and values thoroughly. Tailoring your conversation to align with their goals during interviews will show your genuine interest in the company and the role.
We think you need these skills to ace Meetings and Events Project Manager (12-month fixed term contract)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in event management, particularly in corporate settings. Emphasise your skills in budget management and logistical arrangements, as these are key aspects of the role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for event management and your understanding of the pharmaceutical industry. Mention specific examples of past events you've managed and how they align with the responsibilities outlined in the job description.
Highlight Relevant Skills:In your application, clearly outline your organisational skills, attention to detail, and customer service focus. Mention your proficiency in Excel and any experience with managing international events, as this is crucial for the role.
Showcase Your Adaptability:Since the role involves both national and international travel, include examples of how you've successfully adapted to different environments or challenges in previous roles. This will demonstrate your readiness for the dynamic nature of the position.
How to prepare for a job interview at Emota
✨Showcase Your Organisational Skills
As a Meetings and Events Project Manager, your ability to organise is crucial. Prepare examples of past events you've managed, highlighting how you handled logistics, budgets, and client communications. This will demonstrate your capability to manage complex projects effectively.
✨Demonstrate Financial Acumen
Since budget management is a key part of the role, be ready to discuss your experience with financial tracking and budget reconciliation. Bring specific examples of how you've successfully managed event budgets in the past, including any cost-saving measures you implemented.
✨Emphasise Client Relationship Management
Client liaison is vital in this position. Prepare to talk about how you've built and maintained relationships with clients and suppliers. Share instances where your customer service skills led to positive outcomes or repeat business.
✨Prepare for Travel and On-Site Management
This role involves national and international travel, so express your willingness and enthusiasm for on-site management. Discuss any previous experiences where you successfully managed events in different locations, showcasing your adaptability and problem-solving skills.
