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- Tasks: Manage global meetings and events for pharmaceutical clients, ensuring profitability and compliance.
- Company: Emota is an award-winning global events agency creating impactful experiences.
- Benefits: Enjoy hybrid work, enhanced leave, volunteer days, and comprehensive health insurance.
- Why this job: Join a dynamic team, travel internationally, and make a real impact in event management.
- Qualifications: 4+ years in event management, budget handling, and strong organisational skills required.
- Other info: Diversity and inclusion are valued; apply even if you don't meet every requirement.
The predicted salary is between 36000 - 60000 £ per year.
Job Title: Meetings and Events Project Manager
Brand: Emota
Location: UK: London
Reporting to: Project Director
Direct report(s): None
Overview
Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team\’s expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation. This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery – pre, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
Responsibilities
- Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition
- Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
- Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
- Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
- Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
- Manage post event metric reporting
Client Liaison And Development
- Deliver first class customer service following clients goals
- Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
Financial Management
- Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
- Ensure financial tracking of each event and conduct regular \’health checks\’ to ensure positive cash flow
- Accomplish scope management – to identify and charge clients for out-of-scope activities
- Track cost avoidance / saving measures
- Ensure compliance with company and client invoicing processes
- Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
General
- To work with appropriate support departments to ensure the delivery of client measurables
- Assist new starters by taking on the role of \’Buddy\’
- Apply our mission, vision and values
- Comply with all company and client procedures
- Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
- Be an ambassador for the agency
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What you need to have
- Organiser with a minimum of 4 years event management delivery of corporate events
- Experience managing event budgets from initial budget, through revisions and reconciliation
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, detail, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets)
- The ability and desire to travel on-site internationally
A Bit About Us
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Dont meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
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Meetings and Events Project Manager employer: Emota
Contact Detail:
Emota Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings and Events Project Manager
✨Tip Number 1
Familiarise yourself with the pharmaceutical industry and its specific event requirements. Understanding the nuances of compliance and regulations in this sector will give you an edge when discussing your experience during interviews.
✨Tip Number 2
Network with professionals in the events management field, especially those who have experience in the pharmaceutical sector. Attend industry conferences or webinars to make connections that could lead to referrals or insider information about the role.
✨Tip Number 3
Showcase your project management skills by preparing examples of past events you've managed, particularly focusing on budget management and logistical challenges. Be ready to discuss how you ensured client satisfaction and compliance in those situations.
✨Tip Number 4
Research Emota and its mission, vision, and values thoroughly. Tailor your conversations to reflect how your personal values align with theirs, demonstrating that you're not just a fit for the role but also for the company culture.
We think you need these skills to ace Meetings and Events Project Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, particularly in corporate settings. Emphasise your skills in budget management and logistical coordination, as these are key aspects of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event management and your understanding of the pharmaceutical industry. Mention specific examples of past events you've managed and how they align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, focus on skills such as project management, client liaison, and financial tracking. Use specific metrics or achievements to demonstrate your proficiency in these areas.
Showcase Your Travel Experience: Since the role involves national and international travel, mention any previous experience you have with travel logistics and managing events in different locations. This will show your adaptability and readiness for the role.
How to prepare for a job interview at Emota
✨Showcase Your Organisational Skills
As a Meetings and Events Project Manager, your ability to organise is crucial. Prepare examples of past events you've managed, highlighting how you handled logistics, budgets, and client communications. This will demonstrate your capability to manage complex projects effectively.
✨Demonstrate Financial Acumen
Since budget management is a key part of the role, be ready to discuss your experience with financial tracking and budget reconciliation. Bring specific examples of how you've successfully managed event budgets in the past, including any cost-saving measures you implemented.
✨Emphasise Client Relationship Management
Client liaison is vital in this position. Prepare to talk about how you've built and maintained relationships with clients and suppliers. Share instances where your customer service skills led to successful outcomes or repeat business.
✨Prepare for Travel Discussions
This role involves national and international travel, so be prepared to discuss your flexibility and willingness to travel. Highlight any previous experiences where you managed events on-site, showcasing your ability to adapt to different environments and cultures.
