At a Glance
- Tasks: Lead dynamic meetings and events projects, ensuring top-notch delivery and client satisfaction.
- Company: Join Emota, an award-winning global events agency with a focus on impactful experiences.
- Benefits: Enjoy volunteer days, enhanced leave, pension, health insurance, and more!
- Other info: Diverse and inclusive workplace encouraging all to apply, even if you don't meet every requirement.
- Why this job: Make a real impact in the events industry while travelling nationally and internationally.
- Qualifications: 7+ years in event management, budget handling, and team leadership required.
The predicted salary is between 36000 - 60000 £ per year.
A bit about the role … As a dynamic and strategic-minded Project Director specialising in Meetings and Events, you will help build excellence in delivery for our global projects with our renowned clients. As a true champion for the highest levels of project management, best practice, and process compliance, you will lead team members to provide first-class solutions. Working with the Director of Meetings and Events, you will develop positive client relationships using your industry knowledge to develop our market leading capabilities. This role, which includes national and international travel, will involve client stakeholder, supplier, team and financial management at all stages.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
You will…
- Project Management
- Lead the meetings and events delivery teams to ensure quality of delivery and financial health of associated projects
- Be operational on high-profile client projects
- Fulfil the role of Project Lead for the service line for multi-disciplined projects
- Budget Management
- Support the Director of Meetings and Events with forecasting and financial analysis for assigned accounts
- Review and analyse financial tools to ensure health of all projects
- Be a subject matter expert on company financial tools
- Responsible for the preparation and maintenance of budgets, throughout the lifecycle on designated projects
- Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
- Identify and report cost avoidance / saving measures
- Ensure compliance with company and client invoicing processes
- Oversee accurate final reconciliation of events within agreed timelines
- Client Liaison and Account Development
- Meet and communicate with clients to maintain relationships
- Identify new opportunities and leads for our business development to share with Client Engagement Director
- Help present event proposals to clients
- Plan, attend and complete client planning meetings both F2F and virtual
- Manage preparation of supportive meeting planning materials for client planning meetings
- Ensure the client is up to date with all aspects of meeting planning arrangements throughout the course of the programme
- Collaborate with Director of Meetings and Events and other team members, ensure client SOPs are maintained and team members are trained
- Staff Development and Management
- Organise, plan, and prioritise staff and resources to meet goals and deadlines
- Conduct regular 1:1s with team members to ensure they have the support needed to fulfil their roles
- Lead on recruitment of Project Managers, Project Executives and input to their mentoring and development
- Motivate and coach your direct line reports
- General
- Be an ambassador for the agency
- Attend and contribute positively at team meetings and lead calls
- Collaborate with other departments to ensure the delivery of client goals
- Work towards client and company-driven service level agreements (SLAs) for all events
- Understand, apply, and promote our mission, vision, and values
- Champion progress to enhance our industry knowledge and develop our market leading capabilities
- Comply with all company and client procedures, including those relating to Health & Safety
- Comply with all client and company privacy and security protocols
- Apply a knowledge of our range of services
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have…
- Previous experience (7+ years) of managing and delivering meetings, events and congresses in a corporate setting in global destinations
- Experience managing event budgets from creation through to revisions and reconciliation in multiple currencies
- Event project management and resource management skills
- International congress management experience
- A customer-centric approach to event delivery
- Previous experience leading teams to success
- Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
- A flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site
- Experience working with Pharmaceutical/Healthcare clients
A bit about us…. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Project Director employer: Emota
Emota is an exceptional employer that fosters a dynamic and inclusive work culture, offering comprehensive benefits such as enhanced annual leave, volunteer days, and health insurance. With a strong focus on employee growth, team members are encouraged to develop their skills through mentorship and training opportunities, all while working in a hybrid environment in Ashby-de-la-Zouch or Manchester. Join us to be part of a global events agency that values innovation and collaboration, ensuring every employee can thrive and make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Meetings and Events Project Director
✨Tip Number 1
Network like a pro! Get out there and connect with industry folks on LinkedIn or at events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your pitch! Be ready to talk about your experience and how it aligns with the role of Meetings and Events Project Director. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Meetings and Events Project Director
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Meetings and Events Project Director role. Highlight your relevant experience in managing events and budgets, and showcase how your skills align with what we’re looking for.
Showcase Your Achievements:Don’t just list your responsibilities; share specific examples of successful projects you’ve led. Use numbers and outcomes to demonstrate your impact, especially in client relationships and financial management.
Be Authentic:We want to get to know the real you! Let your personality shine through in your application. Share your passion for event management and how you embody our mission and values.
Apply Through Our Website:For the best chance of success, make sure to apply directly through our website. This way, your application will be seen by the right people, and you’ll be one step closer to joining our amazing team!
How to prepare for a job interview at Emota
✨Know Your Projects Inside Out
Before the interview, make sure you’re familiar with your past projects, especially those that align with the role. Be ready to discuss specific challenges you faced and how you overcame them, as well as the financial management aspects of those projects.
✨Showcase Your Leadership Skills
As a Project Director, you'll be leading teams. Prepare examples that highlight your leadership style and how you've motivated your team in previous roles. Think about times when you’ve successfully managed conflicts or driven team performance.
✨Understand the Client's Needs
Research Emota and its clients. Understand their mission and values, and think about how your experience can help meet their needs. Be prepared to discuss how you would build and maintain client relationships in this role.
✨Be Ready for Financial Discussions
Since budget management is key, brush up on your financial analysis skills. Be prepared to discuss how you’ve handled budgets in the past, including forecasting and reconciliation, and how you ensure positive cash flow for events.
