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- Tasks: Coordinate logistics for exciting events, ensuring a seamless delegate experience.
- Company: Join Emota, an award-winning global events agency creating impactful experiences.
- Benefits: Enjoy perks like volunteer days, enhanced leave, and health insurance.
- Why this job: Be part of a dynamic team delivering memorable events with a focus on sustainability.
- Qualifications: Previous event management experience or a degree in event management is preferred.
- Other info: Diversity and inclusion are key; all backgrounds are encouraged to apply.
The predicted salary is between 28800 - 43200 £ per year.
Meetings and Events Project Co-ordinatorJoin to apply for the Meetings and Events Project Co-ordinator role at Emota
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Job Title: Meetings and Events Project Co-ordinator
Brand: Emota
Location: UK: London
Reporting to: Senior Project Manager
Direct report(s): None
A Bit About The Role …
You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience. This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event. By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
What will you do …
Delegate And Database Management
Set-up and administer event websites. Including collation and inputting of delegate details
Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation
Manage attendee communications and associated timelines
Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme
Produce signage, badges, on-site manuals and other documentation
Order currency, uniforms, mobile phones, laptops and other on-site equipment
On-site attendance at events
Help with the selection of venues and production of event proposals
To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Client Liaison And Development
Setting-up and maintenance of client files from confirmation of event to completion and evaluation
Manage client communications and associated timelines
Foster the development of your client account by managing delegate relationships through operational delivery
Budget Management
Deliver financial aspects of events following company processes
Help with identification and documentation of cost avoidance / saving measures
Comply with company and client invoicing processes
Help with scope management
Help prepare budgets and final reconciliations within agreed timelines
What do you need to have …
Within a commutable driving distance of one of our UK offices
Either previous event management experience or a degree in event management
Client liaison skills
Team motivator and professional team member
A focus on accuracy, consistency and dedicated to customer service
Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
With enthusiasm in abundance, you will be organised
The flexibility to travel overseas
A Bit About Us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don\’t meet every job requirement? That\’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you\’re excited about this role, but your experience doesn\’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Referrals increase your chances of interviewing at Emota by 2x.
Seniority level
Entry level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Events Services
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Meetings and Events Project Co-ordinator employer: Emota
Contact Detail:
Emota Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings and Events Project Co-ordinator
✨Tip Number 1
Familiarise yourself with the latest trends in event management and delegate experience. This knowledge will not only help you during interviews but also demonstrate your passion for the industry.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience in managing meetings and events. Attend relevant conferences or workshops to make connections that could lead to job opportunities.
✨Tip Number 3
Showcase your organisational skills by volunteering to coordinate small events or projects. This hands-on experience can be a great talking point in interviews and will highlight your ability to manage logistics effectively.
✨Tip Number 4
Research Emota and understand their values and recent projects. Tailoring your conversation to align with their mission during interviews can set you apart from other candidates.
We think you need these skills to ace Meetings and Events Project Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management or related fields. Emphasise any previous roles where you coordinated logistics, managed budgets, or liaised with clients.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that align with the job description, such as managing delegate communications or organising events.
Highlight Relevant Skills: In your application, focus on skills mentioned in the job description, like proficiency in Excel and Microsoft Office Suite. Provide examples of how you've used these skills in past roles.
Showcase Your Flexibility: Since the role requires travel, mention your willingness and ability to travel for work. If you have experience working in different locations or countries, be sure to include that.
How to prepare for a job interview at Emota
✨Showcase Your Event Management Experience
Make sure to highlight any previous experience you have in event management. Discuss specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Strong Communication Skills
As a Meetings and Events Project Co-ordinator, effective communication is key. Be prepared to discuss how you manage client communications and delegate relationships. Use examples that showcase your ability to keep everyone informed and engaged throughout the event planning process.
✨Prepare for Budget Management Questions
Since budget management is a crucial part of this role, be ready to talk about your experience with financial aspects of events. Discuss how you've managed budgets in the past, any cost-saving measures you've implemented, and how you ensure compliance with invoicing processes.
✨Emphasise Your Organisational Skills
This role requires a high level of organisation. Share examples of how you stay organised when managing multiple tasks or events simultaneously. Mention any tools or methods you use to keep track of timelines, attendee communications, and logistics.
