At a Glance
- Tasks: Manage financial processes for exciting client projects from start to finish.
- Company: Join Emota, an award-winning global events agency with a vibrant culture.
- Benefits: Enjoy remote work flexibility, enhanced leave options, and comprehensive health benefits.
- Other info: Diverse and inclusive workplace encouraging applicants from all backgrounds.
- Why this job: Be part of impactful events and contribute to client satisfaction while developing your finance skills.
- Qualifications: 2 years in corporate finance, advanced Excel skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
A bit about the role … You will manage financial processes for client projects from set-up to closure. Main responsibilities include ensuring accurate project set-up and updates in the finance system, tracking and reconciling costs, maintaining compliance with company and client procedures, and supporting invoicing and payments. You will communicate with clients and our teams on financial matters, contribute to financial meetings, and help ensure all documentation and files are audit ready. Supporting finance-related training for new team members, you will assist with data and reporting needs, and maintain client satisfaction by meeting important performance and service level agreements. This is a 12-month fixed term contract to cover a maternity leave.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
What will you do …
- Financial Control and Management: Set up projects on the finance system and manage ongoing project updates. Ensure quality and accuracy of output following company financial procedures. Ensure all costs are received against an event and assist credit control in chasing client outstanding invoice payments then facilitating job closures of completed projects. Track client PO statuses to ensure they are received within agreed timelines. Ensure that projects are moved to contracted status upon receipt of client PO and contracts are set up on the financial system ready for invoicing. Ensure client POs are checked for accuracy upon receipt and saved in correct location on the system. Review financial system with budget and final reconciliation figures, maintaining accuracy within financial system to aid in accurate reporting. Review job status and cash flow for all events within the team including raising deposits invoices and post event invoicing/credits. Review internal financial reports and update. Accountable for health check for events. Review ageing of specific clients, ensuring it ties out and is reported within project closure process. Ensure relevant approval procedures are followed by the team. Ensure client finance SOPs and templates are being followed and they are working. Support with tracking and adherence of client KPI and SLA's relating to finance. Support with data pulling requirements for client needs such as QBR reporting. Raise and tracking commission claims.
- Client Communication: Monthly reporting to the client on the status of payments. Liaise with your clients regarding financial queries. Interact with client finance stakeholders.
- General: Attend and contribute at team and financial meetings. Support project teams with finance queries, sourcing answers if not already known. Ensure compliance with all company and client policies and procedures. Apply an understanding of clients' businesses and products. Assist new starters by conducting finance training covering both Emota and client processes. Understand, apply and promote our mission, vision and values. To achieve quality and accuracy of output following company processes and client expectations. To organise, plan and prioritise own workload to meet goals and deadlines.
What do you need to have …
- A minimum of 2 years working in a corporate finance related role.
- Advanced level of Excel (can maintain complex spreadsheets) and intermediate level of Word and PowerPoint.
- Client liaison skills.
- Prior usage and knowledge of one of more of the following platforms would be advantageous - Oracle, Cvent and/or Procim.
- Team motivator and professional team member.
- A focus on accuracy, detail, consistency and dedicated to customer service.
- A proactive, can-do, attitude.
- Calm and exceptional organizational skills with the ability to work to strict deadlines whilst ensuring the highest standard of work.
- Live within a commutable (within 1 hour commute) of either our office in Ashby-de-la-Zouch or Manchester.
A bit about us …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Client Finance Co-ordinator (12-month fixed term contract) employer: Emota
Emota is an excellent employer that fosters a dynamic and inclusive work culture, where innovation and collaboration are at the forefront. With a hybrid working model and a commitment to employee growth, team members have access to ongoing training and development opportunities, ensuring they thrive in their roles. Located in Ashby-de-la-Zouch or Manchester, employees enjoy a vibrant community and the chance to be part of an award-winning team dedicated to creating impactful experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Meetings and Events Client Finance Co-ordinator (12-month fixed term contract)
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Emota can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Emota; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Emota.
We think you need these skills to ace Meetings and Events Client Finance Co-ordinator (12-month fixed term contract)
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Emota and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Emota's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Emota
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
