At a Glance
- Tasks: Lead global meetings and events, managing logistics, budgets, and mentoring project staff.
- Company: Join Emota, an award-winning global events agency with a focus on impactful experiences.
- Benefits: Enjoy volunteer days, enhanced leave options, pension, health insurance, and more.
- Other info: Diverse and inclusive workplace; apply even if you don't meet every requirement!
- Why this job: Make a real impact in the events industry while travelling nationally and internationally.
- Qualifications: 5+ years in event management, strong project management skills, and customer-centric approach.
The predicted salary is between 36000 - 60000 £ per year.
Meetings and Events Senior Project Manager – Emota, Manchester, England, United Kingdom (hybrid: Ashby-de-la-Zouch or London or Manchester).
Reporting to: Project Director. Direct reports: Project Executives and Senior Project Executives. This is an experienced role specialising in Meetings and Events, focusing on planning of global projects for renowned clients. The role includes managing logistics, budgets, and mentoring project staff; requires national and international travel; involves client, partner, supplier, team, and financial management at all stages of delivery (pre, on-site, and post-event).
We offer a comprehensive benefits package including volunteer days, enhanced annual leave with buy/sell options, company pension, life and health insurance, and other benefits.
Responsibilities- Lead the project from a client, internal team, and external partner perspective.
- Lead small to medium sized projects across multiple Emota/XD service lines; act as the main client contact to ensure seamless delivery.
- Maintain the highest standards of event planning and delivery through the leadership of Project Executives.
- Oversee the building of apps and content.
- Manage post-event metric reporting.
- Coordinate hotels, venues, and associated logistical arrangements.
- Coordinate client requirements with 3rd party suppliers and promote relationships.
- Manage communications (e.g., weekly status reports) to internal and external partners.
- Travel on-site for site inspections and delivery planning with all suppliers.
- Attend on-site meetings for meetings and events held nationally and internationally.
- Ensure delivery of all events following regulatory and client-defined compliance guidelines.
- Conduct meetings and communicate with clients to develop relationships.
- Identify new opportunities and leads for business development to share with the Client Engagement Director.
- Present event proposals to clients.
- Plan, attend and execute client planning meetings (F2F and virtual).
- Prepare supportive planning materials for client meetings.
- Keep clients updated on all aspects of meeting planning throughout the programme.
- Lead relevant aspects of client debrief post-event.
- Be a subject matter expert for the client account to guide colleagues.
- Lead end-to-end event budgets using company tools.
- Prepare and maintain budgets throughout each event lifecycle.
- Approve all client invoices before dispatch.
- Track finances and perform regular health checks to ensure positive cash flow.
- Identify and charge for out-of-scope activities; monitor scope management.
- Identify cost savings and avoidance opportunities.
- Ensure invoicing and financial process compliance.
- Log project time entries.
- Collaborate with the Project Director to prioritise staff and resources.
- Assist with recruitment and mentoring of Project Managers and Project Executives.
- Conduct scheduled 1:1s with direct reports to support and ensure client deliverables.
- Represent the agency; attend and contribute to team meetings.
- Collaborate with other departments to meet client goals.
- Work toward client SLAs for all events; uphold mission, vision, and values.
- Comply with company and client procedures including Health & Safety, privacy, and security.
- Apply knowledge of ABPI and PhRMA guidelines when working with healthcare clients.
- Support privacy and security protocols and consider environmental sustainability in all actions.
- 5+ years of experience managing and delivering meetings and events in a corporate setting (ideally internationally).
- Experience managing event budgets from creation through to revisions and reconciliation.
- Strong project management and resource management skills for meetings and events.
- Customer-centric approach to event delivery.
- Experience leading teams to success.
- Proficiency in event management software, project management tools, and Microsoft 365 (including Excel and complex spreadsheets).
- Willingness to travel nationally and internationally and manage busy event schedules on-site.
- Experience with Pharmaceutical/Healthcare clients is preferable.
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are a communications group that creates experiences to inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, underpinned by applied behavioural science. We engage internal and external audiences through live and virtual experiences, film, digital, and immersive content.
Don’t meet every job requirement? Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Senior Project Manager in Manchester employer: Emota
Emota is an exceptional employer that fosters a dynamic and inclusive work culture, offering a comprehensive benefits package including enhanced annual leave, volunteer days, and health insurance. With a strong focus on employee growth, the company provides opportunities for mentoring and professional development, making it an ideal place for those looking to advance their careers in the Meetings and Events sector. Located in Manchester, Emota's hybrid working model allows for flexibility while engaging in exciting national and international projects with renowned clients.
StudySmarter Expert Advice🤫
We think this is how you could land Meetings and Events Senior Project Manager in Manchester
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meetups to connect with potential employers and fellow professionals. Don’t be shy; introduce yourself and share your passion for event management!
✨Tip Number 2
Showcase your skills! Create a portfolio that highlights your best projects and achievements in meetings and events. Use visuals and metrics to demonstrate your impact – this will make you stand out when chatting with hiring managers.
✨Tip Number 3
Prepare for interviews by researching the company and its recent events. Be ready to discuss how your experience aligns with their needs and how you can contribute to their success. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team at Emota!
We think you need these skills to ace Meetings and Events Senior Project Manager in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the specific skills and experiences that match the Meetings and Events Senior Project Manager role. Highlight your project management experience, especially in events, and don’t forget to mention any relevant software you’ve used.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about event management and how your background makes you a perfect fit for Emota. Be sure to mention any international experience or client-facing roles you've had.
Showcase Your Achievements:When detailing your past roles, focus on achievements rather than just responsibilities. Use metrics where possible to demonstrate how you’ve successfully managed budgets or led teams to deliver outstanding events.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re genuinely interested in joining our team at Emota!
How to prepare for a job interview at Emota
✨Know Your Projects Inside Out
Before the interview, make sure you’re familiar with your past projects, especially those that align with the role. Be ready to discuss specific challenges you faced and how you overcame them, as well as the outcomes. This will show your depth of experience in managing meetings and events.
✨Showcase Your Budget Management Skills
Since budget management is a key part of this role, prepare examples of how you've successfully managed event budgets in the past. Highlight any cost-saving measures you implemented and how you ensured financial compliance throughout the event lifecycle.
✨Demonstrate Your Leadership Style
As a senior project manager, you'll be leading teams. Think about your leadership style and be prepared to share how you mentor and support your team members. Discuss any specific instances where your guidance led to successful project outcomes.
✨Prepare for Client Interaction Scenarios
Client liaison is crucial in this role, so anticipate questions about how you build and maintain client relationships. Prepare to discuss how you handle client feedback and any challenging situations you've navigated to ensure client satisfaction.
