At a Glance
- Tasks: Manage global meetings and events for pharmaceutical clients, ensuring profitability and compliance.
- Company: Join Emota, an award-winning global events agency with a focus on impactful experiences.
- Benefits: Enjoy volunteer days, enhanced leave, pension, health insurance, and more.
- Other info: Hybrid work model with opportunities for travel and career growth.
- Why this job: Be part of exciting international events and make a real difference in the industry.
- Qualifications: 4+ years in event management, strong client liaison skills, and budget management experience.
The predicted salary is between 36000 - 60000 £ per year.
Brand: Emota
Location: UK: Ashby-de-la-Zouch, London or Manchester (hybrid 2 days a week min in one of these offices)
Reporting to: Project Director
Direct report(s): None
A Bit About The Role
Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation. This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits. This is a fixed term contract of 12-month to cover a maternity leave.
What will you do …
- Project Management
- Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition
- Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
- Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
- Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
- Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
- Manage post event metric reporting
- Client Liaison And Development
- Deliver first class customer service following clients goals
- Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
- Financial Management
- Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
- Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
- Accomplish scope management – to identify and charge clients for out-of-scope activities
- Track cost avoidance / saving measures
- Ensure compliance with company and client invoicing processes
- Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
- General
- To work with appropriate support departments to ensure the delivery of client measurables
- Assist new starters by taking on the role of 'Buddy'
- Apply our mission, vision and values
- Comply with all company and client procedures
- Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
- Be an ambassador for the agency
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have …
- Organiser with a minimum of 4 years event management delivery of corporate events
- Experience managing event budgets from initial budget, through revisions and reconciliation
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, detail, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets)
- The ability and desire to travel on-site internationally
A Bit About Us …
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Project Manager (12-month fixed term contract) in London employer: Emota
Emota is an excellent employer that fosters a dynamic and inclusive work culture, where innovation and collaboration are at the forefront. With a hybrid working model and a commitment to employee growth, team members have access to ongoing training and development opportunities, ensuring they thrive in their roles. Located in Ashby-de-la-Zouch or Manchester, employees enjoy a vibrant community and the chance to be part of an award-winning team dedicated to creating impactful experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Meetings and Events Project Manager (12-month fixed term contract) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the events industry, attend relevant meetups, and don’t be shy about asking for introductions. The more people you know, the better your chances of landing that Meetings and Events Project Manager role.
✨Tip Number 2
Showcase your skills! When you get the chance to chat with potential employers, highlight your experience managing event budgets and client relationships. Use specific examples to demonstrate how you've delivered successful events in the past.
✨Tip Number 3
Prepare for interviews by researching Emota and their recent projects. Tailor your responses to show how your experience aligns with their mission and values. This will help you stand out as a candidate who truly understands the company.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the team at Emota. Good luck!
We think you need these skills to ace Meetings and Events Project Manager (12-month fixed term contract) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your event management experience, especially in corporate settings, and don’t forget to mention your budget management skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about event management and how your previous roles have prepared you for this position. Be sure to mention any relevant international experience too!
Showcase Your Organisational Skills:As a Meetings and Events Project Manager, organisation is key. In your application, give examples of how you've successfully managed multiple events or projects simultaneously. We want to see your attention to detail and ability to juggle tasks!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at Emota!
How to prepare for a job interview at Emota
✨Know Your Events Inside Out
Before the interview, make sure you research Emota and their recent events. Familiarise yourself with their style and approach to event management. This will not only show your enthusiasm but also help you discuss how your experience aligns with their needs.
✨Budget Management Brilliance
Since financial management is key in this role, be prepared to discuss your experience with budgets. Bring examples of how you've successfully managed event budgets, including any challenges you faced and how you overcame them. This will demonstrate your capability in handling financial aspects.
✨Client Liaison Skills on Display
Emphasise your client liaison skills during the interview. Prepare anecdotes that showcase your ability to build relationships and deliver excellent customer service. Highlight any specific instances where you turned a challenging client situation into a positive outcome.
✨Show Your Organisational Prowess
As an organiser, you need to demonstrate your attention to detail and organisational skills. Be ready to discuss how you manage multiple tasks and deadlines, especially in high-pressure situations. Use specific examples from your past roles to illustrate your process and success.
