At a Glance
- Tasks: Provide top-notch administrative support to senior partners and manage complex schedules.
- Company: Dynamic practice with a focus on collaboration and innovation.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Other info: Join a supportive team where your initiative and creativity are valued.
- Why this job: Be the backbone of our team and make a real difference in a fast-paced environment.
- Qualifications: Experience in diary management and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
The role of the Senior PA is to provide administrative support to the senior members of the practice, and teams and wider support teams as required. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. The position requires a high degree of flexibility, responsibility, discretion and confidentiality.
- Manage diaries using initiative to make considered judgements when juggling multiple demands/changing priorities.
- Act as the internal and external first point of contact for Senior Partners, gatekeeping as required.
- Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of the Senior Partners, diverting correspondence to other staff where appropriate and replying on behalf of or researching, preparing information and drafting replies on behalf of the studio heads/deputy studio heads.
- Anticipate and initiate follow up correspondence after meetings and events.
- Co-ordinate and attend weekly meetings [agenda preparation | follow up notes | assist with follow up as required].
- Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material.
- Provide administrative support including management of expenses and filing, typing and editing documents.
- Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required.
- Undertake research as requested/directed by the Senior Executive Partner.
- Suggest and implement new initiatives to support the development of the role as required.
- Maintain open and effective working relationships with senior management and colleagues.
- Regular liaison with other departments to ensure housekeeping policy and general office standards are maintained.
- Flexibility and cover as required.
- Ensure that all tasks/duties are carried out in accordance with procedures and standards as stated in the Administration Guide.
- Undertake other ad hoc duties as required at the direction of the HoA.
- Be available as a point of contact for queries within and regarding the Administration team.
- Undertake general office administration duties as required.
- Contribute, or otherwise assist, as required.
Qualities and skills required:
- Able to demonstrate proficiency in the responsibilities of the role.
- Legally able to work in the country in which the position is based.
- Demonstrated experience of complex diary and travel management.
Graduate Senior PA employer: Emma Gibbs Recruitment
As a Graduate Senior PA at our esteemed practice, you will thrive in a dynamic and supportive environment that values initiative and flexibility. We offer a collaborative work culture where your contributions are recognised, alongside opportunities for professional growth and development. Located in a vibrant area, our company provides unique advantages such as access to industry-leading resources and a network of experienced professionals, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Graduate Senior PA
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Senior PA role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Be proactive in your job search. Don’t just wait for roles to pop up; research companies you admire and reach out directly. Show them why you’d be a great fit for their team!
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to diary management and administrative support. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Apply through our website for the best chance at landing that dream job. We’re always looking for talented individuals, and applying directly can give you a leg up in the process!
We think you need these skills to ace Graduate Senior PA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Senior PA role. Highlight your administrative support experience, especially in managing diaries and travel arrangements, as this is key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your resourcefulness and flexibility. Share specific examples of how you've successfully managed multiple demands or changing priorities in the past.
Showcase Your Communication Skills:As a Senior PA, you'll be the first point of contact for our Senior Partners. Make sure your application demonstrates your ability to communicate effectively, whether it's through emails, calls, or face-to-face interactions.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're proactive, which we love!
How to prepare for a job interview at Emma Gibbs Recruitment
✨Show Your Resourcefulness
During the interview, highlight examples where you've had to think on your feet or come up with creative solutions. This role requires a flexible approach, so share specific instances where you successfully managed multiple demands or changing priorities.
✨Demonstrate Proactive Communication
Be prepared to discuss how you've effectively managed communication in previous roles. Talk about your experience in handling correspondence, managing calls, and acting as a point of contact. Show that you can anticipate needs and follow up efficiently.
✨Highlight Your Diary Management Skills
Since complex diary management is key for this position, come armed with examples of how you've organised schedules in the past. Discuss any tools or methods you use to keep things running smoothly, and be ready to explain how you prioritise tasks.
✨Emphasise Discretion and Confidentiality
This role demands a high level of discretion, so be sure to convey your understanding of confidentiality in a professional setting. Share experiences where you've handled sensitive information responsibly, and reassure them that you take this aspect of the job seriously.
