Snr Payroll Specialist in Birmingham

We are seeking an experienced Payroll Specialist to support the accurate and timely delivery of EU payrolls, working on a part-time (0.5 FTE) basis. The role will be based in Birmingham, with hybrid working, and will utilise Rippling HRIS as the core payroll and people system. This position focuses on operational payroll delivery, compliance, and stakeholder support across multiple EU jurisdictions, working closely with HR and Finance teams.

Key Responsibilities

• End‑to‑end processing of monthly EU payrolls, ensuring accuracy, timeliness, and compliance with local legislation.
• Day‑to‑day operation and administration of Rippling HRIS for all payroll‑related activities.
• Managing monthly payroll inputs, validations, approvals, and post‑payroll reconciliations.
• Liaising with external payroll providers and internal Finance teams on submissions, funding, and reporting.
• Ensuring compliance with local tax, social security, and statutory requirements across EU jurisdictions.
• Monthly pension uploads into external portals, reconciliations, and reporting, ensuring accuracy and audit readiness.
• Handling payroll‑related employee queries efficiently, professionally, and confidentially.
• Supporting payroll audits, controls, and associated documentation.
• Maintaining accurate payroll records, reports, and audit trails.
• Proactively identifying opportunities to improve payroll processes, controls, and system efficiency.
• Completing monthly balance sheet reconciliations for PAYE, pensions, and benefits liabilities.
• Ownership of PAYE, pensions, and benefits payable balance sheet reconciliations, ensuring accuracy and audit readiness.

Key Skills & Experience

• Proven experience delivering EU payrolls, with multi‑country payroll experience strongly preferred.
• Hands‑on experience using Rippling HRIS for payroll processing (essential or highly desirable).
• Strong knowledge of EU payroll compliance, including tax, social security, and statutory requirements.
• Excellent attention to detail, with strong validation and reconciliation skills.
• Demonstrable experience managing pensions administration, including UK and ROI pension legislation, uploads, reconciliations, and compliance.
• Ability to work independently and manage workload effectively within a part‑time (0.5 FTE) role.
• Confident and professional communicator, able to work effectively with HR, Finance, and external payroll providers.
• Experience working in a fast‑paced and/or international environment, adapting to changing priorities.
• Experience of working with USA would be an advantage but not essential for the role.

Part‑time flexibility (0.5 FTE) – designed to support a healthy work–life balance. Hybrid working based in Birmingham city centre. Private medical cover via Vitality. 25 days annual leave plus 5 additional days (pro‑rata), all UK bank holidays, and your birthday off. Annual bonus – performance related. Life assurance. Income protection insurance. Opportunity to work with modern HRIS and payroll technology (Rippling). Exposure to multi‑country EU payrolls, building valuable international experience. Collaborative working environment with strong partnership across HR and Finance. Opportunity to contribute to payroll process improvements and best practice. Competitive pro‑rata salary aligned to experience.