At a Glance
- Tasks: Manage daily office operations and coordinate projects in a dynamic consultancy environment.
- Company: EMI Consulting, a fast-growing multidisciplinary consultancy in London.
- Benefits: Gain hands-on experience, develop organisational skills, and work in a vibrant team.
- Other info: Fully onsite role in London with opportunities for personal and professional growth.
- Why this job: Be the backbone of a busy consultancy and make a real impact on diverse projects.
- Qualifications: Strong organisational skills and a proactive attitude; experience in related fields is a plus.
The predicted salary is between 35000 - 45000 £ per year.
EMI Consulting is a fast-growing multidisciplinary consultancy specialising in structural engineering, architectural design, building regulations, and party wall matters across residential and commercial projects throughout London and the UK. We work on a wide variety of projects ranging from house extensions and structural alterations to complex multi-unit developments, supporting clients from early design through to construction.
We are looking for a highly organised, proactive, and hands-on Office Manager to help support the day-to-day operations of the business and keep projects, communication, and administration running efficiently. This is not a passive administrative role. We are looking for someone who takes ownership, solves problems, stays ahead of tasks, and helps reduce operational pressure across the business.
This is a full-time, fully onsite position based in London. You will work closely with the Director, engineers, architects, surveyors, contractors, and clients, helping coordinate the day-to-day running of a busy consultancy environment. The role includes a mixture of office management, administration, project coordination, invoicing follow-ups, scheduling, client communication, and operational support. No two days are the same, so the ideal candidate must be adaptable, organised, and comfortable managing multiple priorities at once.
Responsibilities- Managing the day-to-day operations of the office
- Coordinating meetings, site visits, and schedules
- Acting as a first point of contact for clients and consultants
- Supporting project coordination across multiple live jobs
- Chasing outstanding information internally and externally
- Assisting with invoicing and payment follow-ups
- Organising project folders, reports, drawings, and documentation
- Maintaining office systems and improving internal processes
- Liaising with contractors, suppliers, and external consultants
- Supporting the Director and wider technical team with operational tasks
We are looking for someone who:
- Is highly organised and detail-oriented
- Communicates confidently and professionally
- Is proactive and able to take ownership of tasks
- Works well in a fast-paced environment
- Is comfortable handling multiple deadlines and priorities
- Can think ahead and solve problems independently
- Is reliable, adaptable, and hands-on
Experience within engineering, construction, architecture, property, consultancy, or professional services would be highly beneficial. Experience with invoicing, document control, project coordination (Monday.com), QuickBooks/Xero, and Microsoft Office is preferred.
This is a fully onsite role based in London, therefore candidates must be comfortable commuting into London 5 days per week.
Office Manager employer: EMI Consulting (Engineering)
EMI Consulting Ltd is an exceptional employer that fosters a dynamic and collaborative work environment in the heart of London. With a strong focus on employee growth, we offer opportunities for professional development and hands-on involvement in diverse projects, ensuring that every day brings new challenges and rewards. Our supportive culture encourages proactive problem-solving and ownership, making it an ideal place for those looking to make a meaningful impact in the consultancy field.
Contact Details:
EMI Consulting (Engineering) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join relevant online groups. The more people you know, the better your chances of landing that Office Manager role at EMI Consulting.
✨Tip Number 2
Prepare for the interview by researching EMI Consulting and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Office Manager, you'll be the first point of contact for clients and consultants. Make sure you can confidently articulate your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills, problem-solving abilities, and any relevant experience in engineering or consultancy to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for EMI Consulting. Be sure to mention specific examples of how you've taken ownership in previous roles.
Show Off Your Communication Skills:As an Office Manager, communication is key! Make sure your application is clear, concise, and free of typos. This will demonstrate your attention to detail and professionalism right from the start.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – just what we’re looking for!
How to prepare for a job interview at EMI Consulting (Engineering)
✨Know the Company Inside Out
Before your interview, take some time to research EMI Consulting. Understand their projects, values, and the specific services they offer. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your problem-solving abilities.
✨Communicate Confidently
Since you'll be the first point of contact for clients and consultants, practice your communication skills. Be clear and concise in your answers, and don’t hesitate to ask for clarification if you don’t understand a question. This shows confidence and a proactive attitude.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and company culture. This not only demonstrates your interest but also helps you assess if EMI Consulting is the right fit for you.
