At a Glance
- Tasks: Support the Projects team with financial administration and ensure accurate forecasting.
- Company: Join Gravity Media, a leader in media services for major live events worldwide.
- Benefits: Full-time role with a supportive team and opportunities for growth.
- Other info: Dynamic work environment with a commitment to equality and inclusion.
- Why this job: Be part of an innovative team that values diversity and collaboration.
- Qualifications: Strong attention to detail, organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 25000 - 30000 € per year.
ABOUT THE COMPANY
Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.
OUR PEOPLE
We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role in our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.
LEADERSHIP BEHAVIOURS
We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.
COMMITMENT TO EQUALITY
Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalised as a result of such a request.
ABOUT THE ROLE
A BRIEF SUMMARY
We are looking for a Project Finance Administration Assistant to support and assist the Projects team with financial administration. Reporting to the Project Finance Lead, this position plays a key supporting role in the team, in helping to ensure that revenues and costs are accurately forecasted, reported and communicated. This role requires a highly organised and proactive individual with a strong understanding of broadcast operations, project coordination and financial administration. You will be a collaborative team player, supporting Project Planners and wider operational teams to ensure purchase orders, sales orders and reporting processes are completed accurately and efficiently. You will play a key role in maintaining financial accuracy, supporting forecasting and ensuring projects remain aligned with operational and budgetary requirements.
Working location: High Wycombe
Weekly hours: 37.5 hours per week, Monday to Friday
Reporting to: Project Finance Lead
Role type: Full-time, Permanent
WHAT YOU’LL BE RESPONSIBLE FOR
- Assisting Project Planners with the creation and management of purchase orders, ensuring vendor details, rates and coding are accurate and within budget.
- Assisting Project Planners with the creation and maintenance of sales orders, ensuring all information is complete and accurate.
- Ensuring all project costs and revenues are categorised correctly within the system.
- Liaising with Accounts Receivable regarding the status and progress of sales orders.
- Liaising with Accounts Payable to support the release and management of purchase orders where required.
- Collaborating closely with the Project Planner team to ensure purchase orders and sales orders are completed ahead of month-end reporting deadlines.
- Supporting sales revenue forecasting and forward planning activities.
- Creating, updating and maintaining sales order templates within operational systems.
- Working collaboratively with the wider team to identify upcoming peak periods or bottlenecks and providing additional support where required.
- Updating TeamTrack templates to ensure contracted crew levels are accurately reflected.
- Assisting with the authorisation and processing of expenses.
All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.
THIS ROLE IS FOR YOU IF YOU HAVE
- Strong attention to detail and accuracy.
- Professionalism and discretion when handling confidential or financial information.
- Excellent organisational and administrative skills.
- The ability to multitask effectively and prioritise workloads across multiple projects.
- Strong communication skills and confidence liaising with a variety of departments and stakeholders.
- A proactive and solution-focused approach to work.
- A collaborative mindset and positive team-player attitude.
- Good working knowledge of Microsoft Office applications, particularly Excel.
Trust by acting with integrity, accountability, and transparency. Collaboration by working effectively across teams and sharing knowledge. Innovation by contributing ideas and continuously improving ways of working.
Project Finance Admin Assistant in High Wycombe employer: EMGUK
Gravity Media is an exceptional employer that fosters a collaborative and inclusive work culture, where diverse talents come together to deliver innovative media solutions. Located in High Wycombe, employees benefit from a supportive environment that prioritises professional growth, with opportunities to engage in meaningful projects within the dynamic broadcast industry. The company values integrity and teamwork, ensuring that all staff members are empowered to contribute to the success of both their teams and the organisation as a whole.
StudySmarter Expert Advice🤫
We think this is how you could land Project Finance Admin Assistant in High Wycombe
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they operate. This will help you tailor your answers and show that you're genuinely interested in being part of the Gravity Media team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and attention to detail, which are key for the Project Finance Admin Assistant role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our awesome team at Gravity Media.
We think you need these skills to ace Project Finance Admin Assistant in High Wycombe
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Finance Admin Assistant role. Highlight relevant experience in financial administration and project coordination, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your skills align with Gravity Media’s values. Be sure to mention your collaborative mindset and proactive approach.
Showcase Your Skills:In your application, emphasise your proficiency in Microsoft Office, especially Excel. Mention any experience you have with managing purchase orders or sales orders, as this will show you understand the key responsibilities of the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at EMGUK
✨Know Your Numbers
As a Project Finance Admin Assistant, you'll be dealing with financial data regularly. Brush up on your financial terminology and be prepared to discuss how you would manage budgets, forecasts, and reports. Show them you understand the importance of accuracy in financial administration.
✨Showcase Your Organisational Skills
This role requires excellent organisational abilities. Be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Highlight any tools or methods you use to stay organised, especially in high-pressure situations.
✨Demonstrate Team Spirit
Gravity Media values collaboration, so be prepared to discuss how you work within a team. Share specific instances where you supported colleagues or contributed to a group project. Emphasise your proactive approach and willingness to help others succeed.
✨Familiarise Yourself with Broadcast Operations
Understanding broadcast operations is key for this role. Do some research on the company’s services and recent projects. Being able to speak knowledgeably about the industry will show your genuine interest and help you stand out as a candidate.
