Workplace Executive

A little bit about us:

EMG Solicitors is an award winning Legal 500 law firm with offices across the North but acting nationally, specialising in Court of Protection, Deputyships, Mental Health Law, Family Law and Mediation, Residential Conveyancing, Dispute Resolution, Education Law and Wills, Trusts & Probate services.

Our mission is to provide the legal support our clients require in order to achieve anything from their basic needs to their wildest dreams and everything in between.

What are we looking for?

We are currently looking to recruit a Workplaces Executive

Where will you be based?

This role can be based from our Durham office, but we would expect you to travel and work from other offices as required.

How many hours will you be working?

This is a full-time role which is 35 hours per week, however at EMG Solicitor we work flexibly, it’s nota9to5role,butwedoexpecttheworktobedone,whenyoudoitcanbelargelyuptoyourself, your Team Leader and the requirements of your clients.

A brief overview of the role:

We are looking to recruit a Workplaces Executive who will be responsible for ensuring EMG Solicitors maintains a safe, compliant, and well‑managed workplace environment across all sites. This role supports the Workplaces Manager in delivering high‑quality health & safety standards, driving proactive risk management, and contributing to excellent workplace operations for colleagues and clients.

What will we expect from you:

Your work will be shaped by the Health & Safety compliance requirements and ongoing Workplaces strategy which is aligned with the overall growth of the firm:

• Identify areas of improvement within the Health & Safety practices of the firm and propose solutions/lead projects with the support of the Workplaces Manager
• Manage existing processes, risk assessments and policies within the H&S and Workplaces sphere
• Strong stakeholder relationships will enable you to deliver projects important to the safety and wellbeing of our colleagues and clients

You should be passionate about providing

• Operational Excellence
• High-quality health & safety service across all sites
• Exemplary client service
• We take the view we stand and fall as a team - you will need to work both on your own and as part of a team

Getting paid for the work you do.

• Assist the Workplaces Manager in delivering excellent operational standards across all offices
• Help coordinate contractors, including facilities, maintenance, cleaning, security, and specialist suppliers
• Support space planning, office moves, and workplace optimisation projects
• Assist in onboarding new office locations and ensuring safe mobilisation
• Help with the administration of Workplaces processes
• Be involved in the BCorp related activities and Carbon Accounting
• Take ownership of the Workplaces Helpdesk and be the first point of escalation
• Assist with procurement where necessary
• Support the development, implementation, and monitoring of EMG’s Health & Safety Management System
• Carry out regular workplace inspections, audits, and risk assessments across all seven offices
• Maintain and update central H&S documentation, evidence logs, registers, and site‑specific records
• Assist with fire safety compliance, including coordinating drills, maintaining equipment schedules, and supporting Fire Wardens
• Overseeing Health & Safety Champions and supporting them in their daily role
• Support DSE assessments, ergonomic checks, and reasonable adjustment processes
• Ensure statutory compliance for all sites (e.g., fire systems, emergency lighting, PAT, legionella controls)
• Monitor accident/incident reporting, investigate where required, and support root-cause actions
• Support with the delivery of internal H&S training (inductions, DSE, fire safety, etc.)
• Promote a positive safety culture that encourages reporting, accountability, and continuous improvement
• Work with internal stakeholders (People & Culture Team, IT, QRC) to embed good workplace practices
• Support the Workplaces Manager with emergency preparedness plans for each site
• Ensure emergency equipment and procedures meet legal and organisational requirements
• Act as a point of contact during incidents, escalations, or operational disruptions
• Maintain accurate H&S records and provide management information to the Workplaces Manager
• Contribute to policy development, audit readiness, and compliance improvement projects
• Identify opportunities to improve processes, increase efficiency, and enhance colleague wellbeing
• Assist with preparation for the BCorp recertification

To be able to perform this job you will need.

• You will need previous experience of working in a facilities/operations role in the property/estates field, ideally within professional services or a regulated environment
• IOSH Managing Safely or equivalent, NEBOSH would be desirable, but this can be discussed as part of the training we provide for the successful candidate
• Knowledge of UK Health & Safety legislation and best practice
• Strong organisational and communication skills
• Confidence working with suppliers, colleagues, and managers at all levels
• Ability and willingness to travel regularly across EMG’s offices
• Experience with incident investigation and audits

A little bit about the colleague we’re looking for:

We’relookingforacolleaguewhoalignswithourcorevalues of:

• Cooperation - we proactively support our clients and each other.
• Courage - we are ambitious and think big.
• Excellence - we deliver excellence.
• Integrity - we are open and transparent.
• Kindness - we value people, communities, having fun and being happy.

We want someone who will work proactively to deliver exceptional client service through the knowledge and skills they bring to the role. We want someone who will go the extra mile for both theirclientsandtheircolleagues,sowecanallachieveanythingfromourbasicneedstoourwildest dreams and everything in between.

What you can expect from us:

• Firm wide annual bonus scheme, in addition to a competitive salary
  
• 4% Pension employer contributions offered through Standard Life
  
• 25 days holiday entitlement per year (FTE) with an additional three days off at Christmas
  
• 5 extra days paid leave on your 5-year anniversary – (and every 5 years thereafter)
  
• Life Assurance providing your loved ones with a 3x salary death in service benefit
  
• Employee Assistance Program – a Freephone number you can call 24/7 for personal, legal and financial issues; to arrange counselling and a GP helpline
  
• Free annual flu injection
  
• EMG Rewards – Vivup well-being & Tastecard apps offering discounts across a large number of retailers & restaurants
  
• £50 Gift card on your birthday as well as a late start or early finish
  
• £50 Gift card at Christmas plus Christmas closure (subject to variation)
  
• Cycle to work scheme
  
• Salary Sacrifice Electric Car scheme
  
• Fruit and refreshments in each office
  
• If you want to take the family or friends out, we have two passes for Beamish open air museum which you can book out and take up to 10 people
  
• Opportunity to join EMG working groups, such as our Green Team, Better Health at Work Team, Justice, Empowerment, Diversity and Inclusion Team (JEDI) & our Community Team
  
• Regular surveys to understand issues our team care about. Includes regular guest speakers on a wide range of topics