Personal Assistant to the Managing Director

• We are looking for a highly organised, proactive and reliable Personal Assistant to the Managing Director to provide day-to-day support and keep the MD’s schedule, meetings and travel running smoothly




• Diary & Calendar Management- Manage the MD’s diary, prioritising competing demands, coordinating meetings and resolving changes or clashes to ensure they are fully organised and prepared




• Travel Coordination- Arrange domestic and international travel, including flights, hotels, transfers and detailed itineraries. Manage changes, cancellations and last-minute requirements. Strong travel organisation skills and experience are essential




• Meeting Support- Coordinate meetings, prepare agendas and briefing materials, attend when required, take minutes, track actions and ensure the MD is fully prepared




• Administration- Maintain organised files and records, update databases, process expenses, order supplies and provide day-to-day administrative support




• Errands & Special Projects- Handle occasional personal errands, support events and special arrangements, conduct research and assist with ad-hoc projects. A practical, proactive and can-do approach is essential

Benefits

• Enhanced Maternity, Paternity and Adoption pay




• eMed Flex Leave




• 5% employer pension contribution for 5% employee contribution




• Life Insurance 4x annual base salary




• Employee Assistance Program




• Up to £80 towards noise cancelling headphones




• Eye care voucher reimbursement (up to £20)




• Health Cash Plan




• Health & Wellbeing resources

• The ideal candidate will be confident in managing a busy diary, organising meetings and arranging domestic and international travel They should be proactive, detail-focused and able to anticipate what the MD needs.




• Diary management, meeting coordination and travel are key parts of this role, so strong experience in these areas is essential.




• Exceptional written and verbal communication skills.




• High level of discretion, integrity and confidentiality.




• Proven experience of 1-3+ years in a PA, Executive Assistant or Office Administrator role.




• Experience organising and supporting meetings.




• Strong experience managing busy diaries and calendars.




• Strong proficiency in Google Workspace.




• Excellent attention to detail.




• Strong experience coordinating domestic and international travel.




• Excellent organisational and time-management skills.




• A proactive, problem-solving approach.