At a Glance
- Tasks: Coordinate staffing to ensure the right people are available for patient care.
- Company: Join EMED Group, a leading healthcare logistics provider in the UK.
- Benefits: Enjoy comprehensive training, generous leave, free parking, and staff discounts.
- Other info: Dynamic role with opportunities for progression and professional development.
- Why this job: Make a real difference in healthcare by optimising workforce planning.
- Qualifications: Strong organisational and analytical skills; experience with scheduling systems preferred.
The predicted salary is between 31500 - 38500 £ per year.
Bristol Ambulance (Part of EMED Group) have a fantastic opportunity for a Scheduling Administrator to join our team based in Bristol.
We are looking for a proactive and highly organised individual to support the effective planning, coordination and management of operational staffing.
You will play a key role in ensuring the right people, with the right skills, are available at the right time to meet patient demand and achieve key performance targets.
Working closely with operational managers, payroll, HR and control teams, you will maintain workforce systems, coordinate staffing changes, monitor performance, and contribute to the continuous improvement of workforce planning processes.
Full time | 42 hours pw | 4 on 4 off shift | 07:00 - 19:00
Benefits for the role include
- Comprehensive training and development opportunities
- Generous annual leave entitlement
- Opportunity for progression
- Free parking
- Staff discount
- Discount via company opted pension
- BUPA Employee Assistance Programme
- Staff benevolent fund (Deano Scheme)
Key Responsibilities
- Coordinate workforce planning to ensure appropriate staffing levels are maintained to meet operational demand and service KPIs.
- Maintain accurate workforce management records, including annual leave, sickness, training, rota changes, parental leave and staff abstractions.
- Manage staff leave requests, relief shifts and rota changes in line with organisational policies and operational requirements.
- Produce workforce reports and analyse key performance indicators, including overtime, staffing abstractions and resource utilisation.
- Liaise with managers, HR, payroll providers and operational teams to resolve staffing and payroll queries efficiently.
- Support the maintenance and continuous improvement of workforce management and scheduling systems, identifying and resolving system issues where required.
- Provide professional advice and support to staff regarding workforce planning, rostering and resourcing queries.
- Ensure compliance with relevant legislation, including Data Protection, Freedom of Information and Working Time Regulations.
- Contribute to policy and process reviews, recommending improvements to enhance efficiency and service delivery.
- Support the Resourcing Team by providing cover for colleagues and deputising for the Resourcing Team Leader when required.
What We're Looking For
- Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Strong analytical skills with experience producing reports and interpreting workforce data.
- Excellent communication and stakeholder management skills.
- Experience using workforce management, scheduling or rostering systems.
- High level of accuracy and attention to detail.
- Ability to work collaboratively across departments while maintaining confidentiality and professionalism.
- Knowledge of workforce planning principles and relevant employment legislation is desirable.
About Us
EMED Group is an established healthcare logistics provider that enables access to health and social care through our four specialist divisions.
We are one of the largest health and care partners to the NHS with 4,000 colleagues across over 60 bases UK-wide.
EMED Group is committed to pro-actively improving the wellbeing of our communities by providing access to vital health and social care services across the UK.
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Scheduling Administrator employer: EMED Group
EMED Group is an excellent employer, offering a supportive work culture that prioritises employee well-being and professional growth. Located in Shepton Mallet, we provide flexible working hours and opportunities for overtime, ensuring a balanced work-life dynamic while contributing to the vital service of maintaining our ambulance fleet. Join us to be part of a dedicated team where your skills are valued and your contributions make a meaningful impact on community health and safety.
StudySmarter Expert Advice🤫
We think this is how you could land Scheduling Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like EMED Group.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at EMED Group.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like EMED Group, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Scheduling Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at EMED Group.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at EMED Group.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to EMED Group. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at EMED Group. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at EMED Group
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research EMED Group’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
