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- Tasks: Coordinate daily operations of Radio Studios and manage reception activities.
- Company: Join EMCOR UK, a leader in innovative facilities management.
- Benefits: Enjoy 25 days holiday, health cash plan, gym discounts, and more!
- Why this job: Be part of a team that creates better workplaces and impacts the future.
- Qualifications: Strong organisational skills and ability to work under pressure.
- Other info: Great opportunities for learning, development, and career progression.
The predicted salary is between 26208 - 29232 ÂŁ per year.
Salary: ÂŁ26,208 per annum
Working Hours: 08:30 – 17:00 Monday to Friday
Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.
Location: BBC Edinburgh
About EMCOR UK: At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future.
Responsibilities:
- Responsibility for the day to day running of Radio Studio’s and TV Mezzanine Camera.
- Co-ordinate bookings for Reception Radio/TV Studio’s and organise Reception Staff for Out of Hours Meet and Greets.
- Liaise with Radio Planning to ensure smooth running of Radio Studios.
- Liaise with TV/Radio Programme Production Teams to ascertain any requirements needed pertaining to Guests / Interviewees.
- Allocate Hot Desks in Reception for visiting members of Staff.
- Raise Work Orders and follow financial processes/reporting requirements.
- Compiling and issuing Building User Guides.
- Work closely with the on-site team to ensure successful operation of the reception area at all times.
- Effectively administer the access system.
- Ensure reactive enquiries are completed to satisfaction and closed out in the appropriate timescale.
- Carry out proactive checks throughout the day on all aspects of the business.
- Manage all aspects of H&S in common areas, (non-production areas), to ensure a safe working environment for all users of the premises, offering sound and proficient advice in accordance with contractual requirements.
- Undertake quality and KPI audits.
- Responsible for incident management reporting and implementing escalation procedures as required.
- Fire Evacuations – in the event of an evacuation act as the incident control officer/ fire warden.
- Liaising with the client at a local level on a daily basis.
- Monitor and manage customer perception and satisfaction.
- First Aid – maintain all supplies for common areas.
- Churn – assist BBC Staff with any minor office moves.
- Waste Management is managed in conjunction with BBC / Workplace targets.
- Permit Office – on site liaison between contractors and permit office.
- Signage- ensure all site signage is current and compliant.
- To assist visitors, audience members, VIP’s and general public in their use of reception space and the site.
- Ensure the Reception diary is up to date at all times to ensure smooth running of system.
- Ensure the kitchen are clean and well stocked will all supplies.
Skills required:
- Good planning, organisational and communication skills, with excellent interpersonal skills.
- Able to work under pressure and meet deadlines.
- Must be flexible and a sense of teamwork is essential.
- Excellent client relationship building skills.
- Methodical worker.
- Ability to work within team but self-motivated to work unsupervised when required.
- To be able to work under pressure to balance conflicting deadlines is essential.
- Good Health and Safety knowledge.
- Self-motivated, resourceful and resilient.
- Understanding business and operational needs.
- Must be IT literate.
Desirable Qualifications:
- IOSH.
- First Aid Certified.
- Fire Precaution Training.
- Experience With Finance systems.
- Fire Warden duties.
- Switchboard systems.
EMCOR UK Benefits:
- Industry leading maternity & paternity policies.
- Refer a friend scheme – worth £500 per referral.
- GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining.
- Extensive learning & development opportunities, including opportunities for progression.
- Discount shopping, gym, mobile, family activities, insurance, dining experiences, car leasing and breakdown cover.
- Bike To Work Scheme.
- Health cash plan - Benefits covered include optical, physiotherapy and a health & wellbeing.
- Dental scheme.
- Access to health assessments.
- Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
Workplace Coordinator - BBC (Edinburgh Site Only) employer: EMCOR UK
Contact Detail:
EMCOR UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator - BBC (Edinburgh Site Only)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at EMCOR UK on LinkedIn. A friendly chat can give us insider info about the workplace culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the BBC's values and how EMCOR UK supports them. We want to show that we’re not just a good fit for the role, but also for the company’s mission.
✨Tip Number 3
Practice common interview questions with a mate. We can nail our responses and feel more confident when discussing our skills and experiences related to the Workplace Coordinator role.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the position. Plus, it’s a nice touch!
We think you need these skills to ace Workplace Coordinator - BBC (Edinburgh Site Only)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Workplace Coordinator role. Highlight your relevant experience and skills that match the job description, especially in planning, organisation, and communication.
Showcase Your Team Spirit: We love a good team player! In your application, share examples of how you've worked collaboratively in previous roles. Mention any experiences where you’ve successfully managed relationships with clients or colleagues.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We want to see your personality shine through, so don’t be afraid to let us know what makes you unique!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at EMCOR UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Coordinator. Familiarise yourself with the day-to-day tasks mentioned in the job description, like managing bookings and liaising with production teams. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
As this role requires excellent planning and organisational skills, be prepared to share specific examples from your past experiences. Think about times when you successfully managed multiple tasks under pressure or improved processes. This will highlight your ability to thrive in a busy environment.
✨Demonstrate Teamwork and Flexibility
The job emphasises teamwork and flexibility, so be ready to discuss how you've collaborated with others in previous roles. Share stories that illustrate your adaptability and willingness to support your colleagues, especially in high-pressure situations.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
