Scheduler

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to \”create a better world at work\”. Using our unique insight platform, \”One Data World,\” we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers\’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

What you\’ll do:

• An exciting opportunity for a Scheduler in our Reading location has arisen. You will be working 40 hours per week between 07:30 to 16:30 with 1 hour for lunch (unpaid)
• Planning Schedule & Diary – review work schedules on a daily basis, scheduling engineers and third‑party contractors to allow for time to alter and/or cancel jobs at short notice
• Engineers\’ Reports – ensuring works are completed and updating the management system/report as appropriate
• Procurement – ensuring the correct materials are ordered for the job, liaising with suppliers, and reviewing/amending quotes for the client
• Client Enquiries Day to Day – organizing call‑out enquiries and resourcing engineers to complete jobs
• Through the use of the Asset Management System and following the Management Operating System, define the forthcoming works programmes
• This is to incorporate (but is not limited to) all planned, breakdown, new work and contracted tasks
• In line with SLA\’s and KPIs define forthcoming work programmes to include:
• Booking operatives on site following access process
• Ensure engineers and third‑party contractors\’ jobs are completed on time and deliver the highest level of customer care
• Ensure engineers and third‑party contractors have the correct information required to complete the job
• Ensure that all work orders (PPM & SI) are completed on Agility
• Ensure that all remedial quotations from the PPM are uploaded to Smartsheet
• Ensure that all work orders (EXT) are completed on Agility & Smartsheet
• Assist with programming in approved remedial works, including paperwork for completion
• Timely loading of all documentation onto Microsoft Teams and Microsoft SharePoint in line with client targets
• Managing operative diaries
• Prioritising emergency works
• Gain and record actions and approvals for the plan by liaison with operational management
• Ensure that all outstanding work is monitored and reviewed, and that supervisors and managers are informed of progress on a regular basis. Any changes are to be fed into a revised plan and communicated
• Development of the proposed plan, evaluating materials and resource requirements, the relative priority of tasks and ensuring that activities do not conflict
• Gain and record actions and approvals for the plan by liaison with the operation management through planning meetings
• Ensure that all outstanding work is monitored and reviewed, and that supervisors, managers and end users are informed of progress on a regular basis
• Any changes are to be fed into the revised plan and communicated to the facilities, so they understand and accept the revisions to the plan
• Undertake the processing and chasing up of work packages, through close liaison with management and supervisors to meet the requirements of the Management Operating System, ensuring that records are closed out
• Drive Operational excellence across the portfolio and meet / exceed expectations on KPI / SLA performance
• Liaising with subcontractors and operatives to schedule appointments/repairs
• Answer all engineer queries promptly and politely
• Ensuring relevant data is updated on a regular basis
• Communicate any concerns regarding the quality of works to be carried out
• Administrative duties and any other ad‑hoc roles that may arise
• Support the Service Desk function on an ad‑hoc relief basis
• This is not a safety related post, however the incumbent will carry out the activities of the post in a way such as to maintain, as far as is reasonably practicable the health, safety and welfare of company personnel and others and to safeguard the condition of the environment as required by the company safety manual
• Raise ETWOSAs for third‑party contractors following training
• Raise POs for third‑party contractors and engineers as required
• To carry out any additional job‑specific responsibilities as directed by your line manager

Requirements

• The ability to establish and maintain high standards of excellence in areas of operational administration.
• A minimum of 4 GCSEs or equivalent qualification, grades A–C, including Maths and English.
• Practical experience in an office environment is preferable.
• Computer literacy is essential; knowledge of email and MS Office suite is desirable.
• Ability to be resilient under pressure and to converse confidently with staff, suppliers and customers at all levels.
• Smart, presentable appearance.
• Personable and approachable.

Benefits

• Holiday Buy Scheme – up to 5 days a year
• Industry‑leading Maternity & Paternity Policies
• Refer a Friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression.
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash – Health cash plan – Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem‑solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.