Scheduler

Overview

Salary: Competitive salary + EMCOR Flex Benefits

Working Hours: Monday to Friday, 0800-1700, 40 hours per week

Contract Type: Full Time Permanent

Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.

About EMCOR UK

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, \”One Data World,\” we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview

To implement an ‘effective’ scheduling service for all work required to be undertaken on the EMCOR contract. “Effective” means consistently keeping backlog to a minimum, consistently achieving KPIs, and complying with EMCOR’s control of contractor process by complying with the requirements of the Permit Control Office. You may be required to step up to Scheduling Supervisor in periods of Supervisor absence.

What you\’ll do

• Ensuring compliance to EMCOR’s end to end scheduling process
• Ensuring that work is planned as far enough in advance so that it does not need to be rearranged and the work placed on hold i.e. access, parts and labour are organised so that work can go ahead when scheduled.
• Ensuring compliance to EMCOR’s scheduling governance process which allows for adequate communication with the engineering teams
• Fully ensure that you both plan and schedule work, removing the responsibility from the engineering team but collaboratively communicating with the engineering teams to ensure schedules are accurate.
• You be required to liaise with Lab/space occupiers/managers to coordinate access to these areas as part of the work scheduling process.
• Have the knowledge to know the labour resource required to complete the relevant work order.
• Close down all work orders on EAM in a timely manner and in line with SLAs and KPIs.
• Liaise with the EAM superuser function to support and complete the end to end change control process.
• Provide a helpdesk function to ensure our customers have a point of contact who will resolve queries, log jobs and proactively keep our customers up to date with job progress.
• Ensure that paperwork is effectively managed and archiving is kept up to date at all times
• Proactively monitor SLAs and KPI performance to address in advance any work that may fail.
• Ensure that backlog is kept to a minimum at all times
• For any work orders that are to be placed ‘on hold’ ensure that these are managed through to completion in line with SLAs and KPIs
• Proactively report any EAM data inaccuracies to the EAM Data expert for correcting
• Proactively report any labour resources issues to the applicable technical supervisor.
• Ensure that all reactive work orders are managed and that subcontractors are scheduled in coordination with the other schedulers in your team
• Support your scheduling buddy and cover them in periods of absence. You may not take annual leave at the same time.
• Support the site contract support team with any administrative tasks required.
• Assist in resolving any escalations due to engineer failure to deliver any BAU services, KPI\’s, process or systems.
• Assist with the facilitation and management of all Corrective Actions Plans aligned to the area as well as support and provide input into any Service Improvement Plans owned and managed by EMCOR
• Facilitate a working relationship with the customer management team in relation to technical service delivery, systems & processes.
• Assist with the identification and implementation of processes to provide a more cost effective and relevant service to the customer.
• Work with EMCOR’s Business Improvement Director to effectively implement the Creating Capacity product.
• Ensure that subcontractors are planned and scheduled in line with the Permit Control Office procedures.
• Provision of all services to a level that satisfies SLA’s & KPI’s.
• Ensure SOP’s are followed when updating CAFM system assets.
• To carry out all reasonable tasks that may be requested from time to time by the client, management or EMCOR Group (UK).
• To uphold and always promote the good name of EMCOR UK.
• Making our customers lives’ easier is a critical element of this role.
• Be an ambassador of the EMCOR Group (UK) plc.
• To follow EMCOR’s Code of Conduct and comply with the Client’s company rules and maintain a high standard of discipline

About the role

Who you\’ll be:

• Knowledge of FM processes and ideally a technical engineering background.
• Actively demonstrate behaviour in line with EMCOR values
• Excellent leadership skills.
• Smart, presentable appearance.
• Use of own initiative, an effective and confident administrator.
• Personable, approachable and able to work as part of a multi-functional team.
• Well organised with the ability to prioritise.
• Good IT skills including MS software and knowledge of bespoke software packages with an
• High Level of understanding of customer service excellence and the ability to deliver quality service interest in learning new technologies to improve efficiency and service.
• Working knowledge of CAFM systems and building operations, awareness of facilities disciplines to allow effective allocation of work order.
• High calibre IT skills and presentation capability.
• 25 Days holidays + Bank holidays
• Holiday Buy Scheme – up to 5 days a year
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash – Health cash plan – Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.