PMO Manager - BAE

Role Overview

Working Hours: 40 hours per week, 8 hour days Monday to Friday

Benefits: Car Allowance, Private Healthcare, 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.

At OCS we revolutionise facilities management by combining our engineering heritage and innovation capability.

We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations.

Our purpose is “create a better world at work”.

Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements.

This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet.

All supported by our commitment to safety, compliance, and assurance.

Our partnering approach empowers our customers to shape a better future.

Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

To lead the PMO team to provide critical reports and returns on the New Works Projects Department for OCS and the various customer and client groups.

To form part of the Projects Senior Management Team (SMT) to ensure governance, financial control, and adherence to approved processes.

This is an inward and outward facing role, responsible for building and maintaining strong client relationships to support successful project deliverables

Duties

• Encourage and support the creation of a functional BTFL culture that embraces and supports Health, Safety and Wellbeing principles and goals.
• Lead the management and monitoring of project documentation and workflows through all applicable gates for projects.

Up to Circa £25M annual revenue, there is an expectation to grow this revenue.

• Track and report on key performance indicators (KPIs), internally and contract led, for the New Works Project team, ensuring targets are met and correcting actions are implemented if the KPIs aren’t met.
• Act as a key point of contact for clients, ensuring clear communication, strong working relationships, and a positive customer experience throughout the project lifecycle.
• Ensure all enquiries are triaged effectively, with incomplete submissions pushed back to the client with clear and concise reasoning.
• Maintain accurate, detailed records from initial enquiry through to project completion, ensuring structured and accessible storage.
• Manage, lead and develop the admin team, ensuring high standard of delivery and customer service. Overseeing workload allocation and ensuring deadlines are consistently met.
• Oversee purchase orders process, ensuring correct coding, approvals and compliance with company procurement procedures.
• Coordinate administration for

Responsibilities

• Direct line management of the Project Management Office Admin team.
• Oversight of subcontractor compliance documentation and H&S requirements.
• Financial awareness to ensure correct categorisation and routing of projects and tasks.
• Management of administrative systems and data integrity for reporting and governance.

Essential

About the role

• Strong operational leadership experience in projects, facilities, or construction environments.
• Proven track record in budget tracking, procurement, and supplier/subcontractor management.
• Skilled in purchase order processing, GRNs and timesheet administration.
• In-depth knowledge of governance processes, quality assurance and compliance.
• Excellent people management skills, with the ability to coach and develop teams.
• Strong Communication skills, confident at all organisational levels.
• Advanced IT skills, including MS Project.
• Full UK driving licence and willingness to undertake DV clearance.

Desirable

• NVQ Level 3 (or above) in a relevant discipline
• Experience working in high-security or government environments.
• Other Factors
• Must be able to achieve and maintain UK Security Clearance status.
• EMCOR UK Benefits
• Industry leading maternity & paternity policies
• Refer a friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive learning & development opportunities, including opportunities for progression
• Discount shopping, gym, mobile, family activities, insurance, dining experiences, car leasing and breakdown cover
• Bike To Work Scheme
• Health cash plan - Benefits covered include optical, physiotherapy and a health & wellbeing
• Dental scheme
• Access to health assessments
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries
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